Support Medical Secretary
Sheffield Teaching Hospitals NHS Foundation Trust
Sheffield, S5 7AU
Salary
£25,760 to £27,476
Contract
Fixed-Term
Hours
Not specified
Closing date
14 September 2026
13 days left
Job description
An exciting opportunity has arisen for a Support Medical Secretary to join the Thoracic Surgery Department at Sheffield Teaching Hospitals. This role ...
You will be working on varied roles but your main duties include the following:
Type patient letters relating to clinic appointments, test results, referrals, discharge summaries from digital audio dictation, long hand, or verbal dictation. Aiming towards turning typing around in 48 hours.
Cover the medical secretaries absences (sickness and annual leave) taking telephone messages and undertaking any urgent typing and tasks for the consultant and team.
To assist the medical secretaries in managing patients through their 31/62 cancer pathway and 18 week pathway. To validate pathways and amend them on ConnectEPR when typing. To escalate any possible breaches to Line Managers.
Assisting medical secretaries in the management of in-patient waiting lists ensuring that Trust and National waiting list policies and procedures are adhered to, tracking the patients through their cancer pathway and 18 week pathway for their in-patient stay.
Management of patient investigations using Trust computer systems.
Dealing with telephone queries from patients/other healthcare workers.
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
This vacancy is advertised on a fixed term contract basis for a period of 12 months due to the post being recruited as part of a limited term project within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the project's implementation and the timescales associated with this.
Please note all existing NHS staff will only be considered on a secondment basis. This must first be agreed with your current line manager.
Qualifications
Essential
- Educated to GCSE (or equivalent) Standard including English Grade 4/C or above or equivalent experience / able to demonstrate the competencies required to carry out this role.
- Audio Typing experience
Desirable
- Qualification in Office Practice
- ECDL
- Any qualification related to a Support Medical Secretarial Post
- RSA II/ OCR II Word/ Text Processing - or equivalent
Experience
Essential
- Relevant Support Secretarial experience
- NHS experience or public sector experience
- Experience of using Microsoft Packages, including word, Excel, Outlook (e-mail and calendars)
- Knowledge and Use of databases
- Experience of using audio systems
- Experience of working with confidentiality issues
Desirable
- Experience of a multi-disciplinary environment
- Experience of using G2 - digital dictation system
Special Skills/Aptitudes
Essential
- Medical Terminology
- Ability to communicate with a range of people including medical staff, other health care professionals, patients and relatives
- Ability to prioritise own workload
- Ability to use own initiative
- Ability to work under pressure
- Team player
- Neat, accurate and methodical working procedures
Desirable
- Office practice skills
Further Training
Essential
- A willingness to undertake further training as required for the role
Desirable
- Note Taking
Other Factors
Essential
- Conscientious and methodical worker
- Tactful and understanding manner
- Flexible to meet the needs of the service
- Good telephone manner
- Excellent customer service skills
- Must demonstrate an understanding of confidentiality
- Ability to work well within a team and be flexible in working practices
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
1 September 2026
Last checked
1 September 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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