Team Secretary
Sussex Partnership NHS Foundation Trust
Haywards Heath, RH16 4NQView on map(opens Google Maps in a new tab)
Salary
£25,760 to £27,476
Contract
Permanent
Hours
Not specified
Closing date
22 October 2026
3 days leftJob description
Team Secretary - Band 3 - NHS Sussex Partnership Trust An opportunity has arisen for an adaptable individual to join our service as a Team Secretary w...
You will need to have excellent communication and interpersonal skills, be able to prioritise and adapt to constant demands on the workload as well as to demonstrate the ability to work as a team member.The post holder is responsible for carrying out general administrative duties; work within set routines and processes, policies and procedures to provide a comprehensive high quality service to the service, and able to deal efficiently and courteously with patients and staff enquiries. Relevant experience working within an administration team is essential.
Essential skills required for the post include - the ability to prioritise tasks, effective time management skills; excellent IT and secretarial skills; good communication, interpersonal and organizational skills.
Job Summary: The team secretary is a vital role within our team, responsible for providing comprehensive administrative support to ensure the efficient operation of our service. The post holder will work within established routines and processes, policies, and procedures to deliver high-quality service to the unit, handling patient and staff inquiries efficiently and courteously.
- General Administrative Duties:Perform a variety of administrative tasks, including managing schedules, preparing reports, and maintaining accurate records.
- Communication:Exhibit excellent communication and interpersonal skills to interact effectively with patients, staff, and external stakeholders.
- Prioritisation and Adaptability: Prioritise tasks and adapt to constant demands on the workload, ensuring timely completion of duties.
- Team Collaboration:Demonstrate the ability to work collaboratively as a team member, supporting colleagues and contributing to a positive work environment.
- Patient and Staff Enquiries:Address patient and staff inquiries efficiently and courteously, providing accurate information and assistance.
- Compliance:Ensure all administrative processes comply with healthcare regulations and standards.
- Relevant experience working within an administration team is essential.
- Strong organisational skills and attention to detail.
- Proficiency in using office software and tools.
- Ability to manage multiple tasks and meet deadlines.
- Excellent problem-solving skills and the ability to work independently.
Personal Attributes
- Professional and approachable.
- High level of integrity and confidentiality.
- Strong commitment to providing high-quality service.
Sussex Partnership Trust has an extensive training and development program and you will be supported to use this to develop your potential.
Qualifications
Essential: - Good standard of secondary education; GCSE at Grade C or above or equivalent
Desirable: - NVQ 3 or equivalent
Knowledge/Experience
Essential
- Proven experience of a range of secretarial procedures
- Experience of producing documents to a high standard of presentation with good accuracy
- Experience of maintaining office systems
- Experience of working as part of a team
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
9 October 2026
Last checked
9 October 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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