Senior Medical Secretary

The Senior Medical Secretary provides a smooth, efficient and high quality secretarial and hands-on administrative support function to an assigned Clinician and Ward, while supervising and overseeing the work of the Medical Secretary.

The Senior Medical Secretary provides a smooth, efficient and high quality secretarial and hands-on administrative support function to an assigned Clinician and Ward, while supervising and overseeing the work of the Medical Secretary.

Provide supervision for the Medical Secretary, overseeing their workload and supporting their development.

Represent medical staff by screening incoming telephone calls, recording and transmitting messages, scheduling appointments, and arranging referrals to other healthcare providers, including consultations, tests and scans.

Take minutes during meetings, HR investigations and clinical governance.

Support the Consultants clinical time by maintaining calendars and diaries and scheduling appointments, consultations and professional meetings.

Prepare medical reports and summaries, patient histories, manuscripts and correspondence.

Provide historical reference by developing and using filing and retrieval systems, maintaining patient records and recording meeting discussions.

Maintain patient confidence and protect operations by keeping information confidential.

Liaise and maintain close working relationships with other secretaries and administrative staff, and cover leave for other secretaries when necessary.

Provide cover for the Mental Health Act Manager and Senior Administrator when needed.

Provide front of house cover when needed.

Maintain the office supplies inventory by checking stock, anticipating needs, placing and expediting purchase orders and verifying receipt.

Prioritise and efficiently organise your own workload to ensure all tasks are completed in a timely manner, and oversee the workload of the Medical Secretary.

Support the processing and recording of information for regular audits.

Maintain patient and staff confidentiality in accordance with GDPR guidelines.

Maintain quality results by following and enforcing standards.

Join us and you will be well looked after. We invest in our people with ongoing training and development, and back that up with a benefits package designed to make life a little easier from healthcare cover and extra leave on your birthday to free parking on site.

Company Pension scheme

Up to 28 days annual leave including bank holidays

Free Parking

On-going training

Refer a Friend scheme

Birthday leave following one years employment

Free hot drinks

Baldock Manor is rated Good by the CQC, whose most recent report specifically recognised the contribution of our Therapies team. The hospital comprises two older adult acute inpatient wards (male and female), with an accredited female PICU currently dormant and offering real potential for redevelopment which is an unusual service development opportunity for a psychologist building their career.

Experience