Medical Receptionist

This will

involve working on reception (front desk), back office function including

processing repeat prescriptions, scanning, summarising, filing medical

records.etc. The job will be varied and time will be split between the roles.

The surgery uses EMISWeb/DOCMAN 10 as their clinical system.

The

following are the core responsibilities of the receptionist/administrator. There

may be on occasion, a requirement to carry out other tasks; this will be

dependent upon factors such as workload and staffing levels:

a.

Maintaining and monitoring the practice appointment

system

b.

Process personal, telephone and e-requests for

appointments

c.

Answer incoming phone calls, transferring calls or

dealing with the callers request appropriately

d.

Action all incoming faxes

e.

Signpost patients to the correct service

f.

Process incoming and outgoing mail

g.

Initiating contact with and responding to, requests from

patients, team members and external agencies

h.

Process referrals to external agencies such as secondary

care using the electronic referral system (ERS)

i.

Process calling letters are requested

j.

Process all DNA letters in accordance with current policy

k.

Action GP2GP tasks

l.

Read code data on EMIS Web

m.

Photocopy documentation as required

n.

File and store records as required

o.

Data entry of new and temporary registrations and

relevant patient information as required

p.

Input data into the patients healthcare records as

necessary

q.

Scanning of patient related documentation and attaching

scanned documents to patients healthcare records

r.

Process requests for information i.e. SAR, insurance /

solicitors letters and DVLA forms to the administrative team

s.

Manage all queries (including administrative queries) as

necessary in an efficient manner

t.

Carry out system searches as requested

u.

Maintain a clean, tidy, effective working area at all

times

v.

Monitor and maintain the reception area and notice boards

w.

Support all clinical staff with general tasks as

requested

Secondary Responsibilities

In

addition to the primary responsibilities, the medical administrator may be

Requested to

a.

Partake in audit as directed by the audit lead

b.

Produce meeting agendas and record the minutes of

meetings

c.

Support administrative and reception staff, providing

cover during staff absences

https: //www.abbeymc.co.uk/our-team

The Abbey Medical Centre aims to provide the best possible medical and psychological care to our patients. We think that providing a personal service is the best way to achieve this and we encourage continuity of care in the doctor-patient relationship.

We take pride in serving the diverse needs of our community and we believe that we have an important part to play in promoting health as well as in treating illness. We recognize that social inequality plays a role in poor health and we aim to address the additional needs of the socially and medically vulnerable, including infants and children, the elderly, the isolated, the disabled and mentally ill and the victims of political, racial, religious and sexual discrimination.

We are a teaching and research practice committed to training medical students, specialist trainees in General Practice and also the ongoing development of all of our team.

Qualifications

Experience