Medical Education Assistant

Provision

of administrative support for Medical Education, in particular to the

various Tutors and to the Director of Medical Education.

Provide

administration support to the Chief Registrar, Medical Education Manager and

Deputy Medical Education Manager.

Assist

in the administration of local training programmes for junior doctors, to

include Induction of new Doctors in Training joining the Trust.

Assist

in the administration of teaching sessions in particular for GPVTS trainees.

Assist

with keeping e-Portfolios up to date for trainees.

Raise

invoices for Room Hire, Annual Fees and Rent for the Charles Hastings Education

Building.

Organise

and co-ordinate training programmes as required. Servicing

meetings as appropriate.

Act

as the first point of contact for Trust appointed Physician Associates.

Providing

an effective, efficient and courteous reception to users of both Education

Centres in person and over the telephone.

Maintenance

of up to date e mail contact lists.

Keep the Accredited Educational and Clinical Supervisors

database up to date and send to the GMC quarterly.

Process

stationery orders and non-stock requests on the Trust iProcurement system when

required for the Medical Education Office at Worcester.

The post holder will be expected to be an active team member, aware of

when other team members are pressured and need assistance.

WORCESTERSHIRE

ACUTE HOSPITALS NHS TRUST

Post Title: Medical Education Administrator

Pay Band: 3

Hours: Full

time 37.5 hours

Location: Countywide Post predominantly based at

Worcester Royal Hospital within the Charles Hastings Education Centre

Accountable

to: Director of Medical Education

Reports

to: Medical Education Manager

Key Working Relationships

Internal: Consultants and junior medical staff

working at Worcestershire Acute Hospitals NHS Trust, nursing staff, midwives,

clerical staff and all other users of the Centre and accessing the service on

the Worcester site.

External: Representatives from Pharmaceutical

companies, GPs and any other external users of the Centre

Risk Assessment

Work with display screen

equipment and electrical equipment when setting up courses and meetings.

Occasional moving of furniture/room dividers to alter room settings in the

Centre.

Job Purpose

The

Post holder will

Support the running of Postgraduate Medical Education predominantly

in Charles Hastings Education Centre at the Worcestershire Royal Hospital.

There will be a requirement to provide countywide cover in addition to being

there regularly to support North GPVTS Scheme which will mean travelling to the

Alexandra site.

The post holder will be expected to work closely with

colleagues in the Education Centres, and also work on their own initiative.

Provide an efficient, professional and friendly

service.

Key Duties

Provision of full administrative support for Medical Education,

and in particular to the various Tutors and to the Director of Medical

Education.

Provide administration support to the Chief Registrar, Medical

Education Manager and Deputy Medical Education Manager.

Assist in the administration of local training programmes for

junior doctors, to include Induction of new Doctors in Training joining the

Trust.

Assist in the administration of teaching sessions in particular

for GPVTS trainees, providing registers, maintaining attendance records and

summarising evaluations.

Assist with keeping e-Portfolios up to date for trainees, entering

and editing information as required, with particular reference to Fourteen Fish

used by GPVTS Trainees.

Raise invoices for Room Hire, Annual Fees and Rent for the Charles

Hastings Education Building.

Organise and co-ordinate GP study days and other training

programmes as required. Servicing meetings as appropriate including production

of course documentation, liaising, booking and invoicing external trusted Drug

Companies to provide stands, packs, badges and handouts as required, registers,

certificates, etc. and acting as a reference point for queries.

Act as the first point of contact for Trust appointed Physician

Associates, to include arranging car parking permits and ID badges for new

starters, arranging access to the HORUS e-Portfolio and updating rotations and

Supervisors when required.

Providing an effective, efficient and courteous reception to users

of both Education Centres in person and over the telephone. Meet speakers on

arrival, welcome and sort out audio-visual requirements etc.

Assisting in the practical administration of meetings, and

functions held in the Centre, including altering the layout of rooms by movement of furniture, visual aid

equipment and materials and in liaison with caterers.

Maintenance of up to date e mail contact lists.

Dealing with telephone enquiries to Medical Education and

exercising own judgement in deciding the importance and prioritising these enquiries.

Keep the Accredited Educational and

Clinical Supervisors database up to date and send to the GMC quarterly.

Process stationery orders and non-stock requests on the Trust

iProcurement system when required for the Medical Education Office at

Worcester.

The appointed post holder will be expected to be an active team

member, aware of when other team members are pressured and need assistance. There

will be an expectation that the post holder will assist others at busy times when

the workload in the department requires this.

General duties

The

postholder may be required to undertake such other duties and training and/or

hours of work as may be reasonably required to be consistent with the general

level of responsibility of the post.

Confidentiality. It is a condition of employment that

confidential information which may be obtained in the course of duty must not

be disclosed.

The

Trust reserves the right to vary the content of the job description, after

consultation, to reflect changes to the role and/or service developments.

The

purpose of this post should remain constant, but the duties and

responsibilities may vary over time within the overall role and level of the

post. The post holder may from time to time be asked to undertake other

reasonable duties. Any such changes will be made in discussion with the post

holder in the light of service needs.

Worcestershire Acute Hospitals NHS Trust is a large

acute and specialised hospital trust that provides a range of local acute

services to the residents of Worcestershire and more specialised services to a

larger population in Herefordshire and beyond.

The Trust operates hospital-based services from

three sites in Kidderminster, Redditch and Worcester

Our workforce is more than 7,000 strong, and our

caring staff are recognised as providing good and outstanding patient-centred

care. You could be one of them.

We are committed to recruiting the best people to

work with us. Our values, which we ask all staff to demonstrate, underpin our

everyday work and remain firmly at the heart of all we do.

Being open and honest

Ensuring people feel cared for

Showing respect to everyone

We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.

We are proud to have achieved Timewise

accreditation - this means we are committed to embedding flexible working

within our organisation as a flex positive employer.

DBS Checks and Costs

Any applicants who are offered posts requiring a

DBS check as part of their employment check will have the cost of this check

(at the current rate) deducted from their salary. Please see link in Supporting

Information section for more details on DBS checks and costs.

Experience

Qualifications

Other Job Requirements

Personal Qualities

Skills and Knowledge