Immunisation Office Administrator (part time)

The successful applicant will provide administrative and secretarial support to this innovative and dynamic immunisation team; dedicated to improving immunisation uptake and delivering the national evidence-based schools' immunisation programmes. They may also act as a first point of contact for internal and external enquiries, directing them to the appropriate recipient and accurately recording information and messages.

We welcome applicants who can demonstrate a willingness to work flexibly and co-operatively with colleagues both within their own team and the wider multidisciplinary teams across the whole SCFT area. You will need to be motivated, conscientious and committed to supporting us to maintain high vaccination coverage across Sussex.

All team members support the whole of the SCFT Immunisation Service, therefore you must be willing to travel to other offices and occasionally clinics within Sussex, due to this you must be a car owner and driver.

Duties include filing, photocopying and minute-taking for the team. Vaccine, equipment and stationery stock monitoring. Handling complex reports and confidential correspondence. Working on a team drive and inputting/retrieving data from databases and hand-written forms.You must be experienced in typing/word processing and be able to demonstrate high quality administrative skills including the use of Microsoft Word, Excel and Outlook.

You will need to have excellent written and verbal skills to deal with a wide range of people, patients/parents, clinical and non-clinical staff and other professionals. You will need to be able to work under pressure, be able to meet deadlines and be prepared to provide occasional reception and administrative support at clinic venues across the SCFT Immunisation Service area.

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?o Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo Varied environments: community hospitals, patients' homes, and bases across Sussexo Flexible working options: part-time, flexi-time, annualised hours, and flexi-retiremento Excellent training, development, and research opportunitieso Cost-effective workplace nurseries in Crawley, Hove, and Brightono Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networkso Level 3 Disability Confident Leader and Veteran Aware Trusto Beautiful Sussex location near the South Downs and coast

Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.

Qualifications and/or Professional Registration

Essential: - O' Level/GCSE level /equivalent: English and Maths; - Secretarial qualification RSA 3 or demonstrates equivalent knowledge through experience

Desirable: - Computer related certificate or equivalent e.g. ECDL

Experience

Essential: - Significant relevant administrative and secretarial experience to include electronic diary management; - Experience of working in a health setting

Desirable: - Experience of setting up office systems/procedures

Skills and Knowledge

Other requirements

Essential: - Full UK driving license and use of car, unless the Equality Act applies; - Flexibility to travel to other areas across Sussex