Corporate Executive Assistant

Manage complex and dynamic diaries, prioritising competing

demands and ensuring strategic alignment of time.

Coordinate internal and external meetings, including

preparation of agendas, briefing documents, minutes and action points.

Draft high-quality correspondence, reports and

presentations.

Act as first point of contact for executive-level

communications, screening and prioritising appropriately.

Maintain confidential records and handle sensitive

information with discretion.

Coordinate and administer organisational mail-outs

(electronic and postal), including stakeholder briefings, newsletters, service

updates and campaign communications.

Maintain accurate stakeholder and partner contact databases

in line with GDPR requirements.

Support the preparation and formatting of marketing

materials, presentations and campaign documentation.

Liaise with external suppliers (e.g., printers, designers,

mailing services) where required.

Track distribution metrics and maintain records of

engagement activity.

Support website content updates and internal communications

distribution (where appropriate).

Assist in organising promotional events, stakeholder

engagement sessions or service launches.

This element of the role is administrative and

coordination-based rather than strategic marketing ownership.

Full details can be found within the job description

Key

1. Executive Leadership Support

Manage complex and dynamic diaries, prioritising competing

demands and ensuring strategic alignment of time.

Coordinate internal and external meetings, including

preparation of agendas, briefing documents, minutes and action points.

Draft high-quality correspondence, reports and

presentations.

Act as first point of contact for executive-level

communications, screening and prioritising appropriately.

Maintain confidential records and handle sensitive

information with discretion.

2.Marketing & Communications Administration

Coordinate and administer organisational mail-outs

(electronic and postal), including stakeholder briefings, newsletters, service

updates and campaign communications.

Maintain accurate stakeholder and partner contact databases

in line with GDPR requirements.

Support the preparation and formatting of marketing

materials, presentations and campaign documentation.

Liaise with external suppliers (e.g., printers, designers,

mailing services) where required.

Track distribution metrics and maintain records of

engagement activity.

Support website content updates and internal communications

distribution (where appropriate).

Assist in organising promotional events, stakeholder

engagement sessions or service launches.

This element of the role is administrative and

coordination-based rather than strategic marketing ownership.

3. Operational & Administrative Support

Provide structured administrative support across departments

as required.

Develop and maintain effective electronic filing and

document control systems.

Manage the archiving and retrieval of patient records.

Coordinate travel, events and stakeholder visits.

Maintain organisational templates and standardised

documentation.

Provide Head Office support e.g. ordering supplies, checking

mail and arranging maintenance tasks.

Work collaboratively with the other Corporate Executive

Assistant and provide cross-cover as required.

4. Continuous Improvement

Identify inefficiencies in executive and administrative

processes and propose improvements.

Support implementation of digital tools to improve workflow

and communication.

Contribute to developing professional administrative

standards across the organisation.

Additional

Information

Confidentiality

Employees

must not make unauthorised copies or disclose confidential or commercially sensitive

organisation information to unauthorised parties.

Employees

are required to use the email and internet systems responsibly and to exercise

a high level of caution when transmitting confidential information.

Behaviour

Employees

are expected to observe the highest standards of personal and professional behaviour

such that clients, fellow workers and others have confidence in their

integrity.

Employees

are expected to show respect, sensitivity and courtesy to all those they encounter

during their work

Health and Safety

All

employees must observe all safety rules and follow safe working practices.

No Smoking

Under the

Health Act 2006, all enclosed or substantially enclosed workplaces and organisation

vehicles must be smoke-free. To help to

create a healthy and safe working environment and protect employees and clients

from the effects of ill health associated with smoking and passive smoking, all

organisation land and buildings and organisation vehicles will be designated

smoke-free.

Personal Property

The organisation

does not accept responsibility for personal property brought on to the organisations

premises. Articles lost or found on organisation

premises should be reported to a line manager.

Cars are parked on the organisations property at your risk.

Registered Health Professionals

All organisation

employees who are required to register with a professional body, to enable them

to practice within their profession, are required to always comply with their

code of conduct and requirements of their professional registration.

Safeguarding

All staff have a responsibility to

understand and adhere to the requirements of organisation policy and protocols

when dealing with Children, Young People and Vulnerable Adults. All employees must share the organisations

commitment to protect, safeguard and promote the welfare of children, young

people and vulnerable adults.

Information

Governance

All staff

have a responsibility to ensure full compliance with Information Governance at

all times which includes data protection, confidentiality and information

security. Staff need to understand and

make themselves fully aware of all organisation policies and procedures related

to information governance.

NUPAS is one of the leading organisations supporting women's reproductive choices.

Pro-choice is a must.

The post holder will have a duty to ensure that the principles of patient, carer and public involvement and engagement are adhered to in line with Section 11 of The Health and Social Care Act 2012 for Improving Patient Experience.

NUPAS is committed to safeguarding and safeguarding children, young people and vulnerable adults is everyone's responsibility. DBS checks are standard on all prospective employees, the level of this check will be determined by the job type.

All staff are required to adhere to the principles of patient centred care as detailed in the NICE Quality Standard for Patient Experience and to treat patients with dignity, kindness, compassion, courtesy, respect, understanding and honesty.

The post holder will, in support of the NUPAS values, ensure that everyone is treated as an individual, and will acknowledge and value difference in order to treat everyone fairly.

Experience