Anaesthetic and Critical Care Rota Coordinator
East Lancashire Hospitals NHS Trust
Burnley, BB10 2PQView on map(opens Google Maps in a new tab)
Salary
£28,392 to £31,157
Contract
Permanent
Hours
Not specified
Closing date
26 October 2026
7 days leftJob description
We are looking for an enthusiastic and highly organised Medical Secretary to join our Anaesthetic and Critical Care Department. This is a busy and var...
- Supporting the management and coordination of medical staff rotas, ensuring appropriate cover is maintained across the department.
- Recording and coordinating annual leave, study leave, sickness absence, rota changes and swaps using CLW, HealthRoster and other relevant systems.
- Identifying medical staffing gaps and assisting with the coordination of cover for sickness, additional theatre sessions, emergency pressures and other short-notice changes.
- Liaising with Consultants, Rota Masters and Medical Staffing to support appropriate departmental and on-call medical cover.
- Supporting the coordination and administration of Obstetric Pre-Assessment Clinics.
- Attending and providing administrative support to weekly theatre scheduling meetings.
- Processing and maintaining accurate records of extra-duty claims and other medical staffing documentation.
- Coordinating the administration and departmental induction of trainee doctors, locums, new Consultants and other medical staff.
1. Provide comprehensive secretarial and administrative support to the Anaesthetic, Critical Care and Acute Pain Directorate, ensuring the efficient operation of departmental services.
2. Work independently and use initiative to manage workloads effectively, escalating issues to the Clinical Director, Consultants, or appropriate leads when necessary.
3. Manage and maintain the departmental medical staff rota using the CLW system, ensuring all duties are covered and that rota changes, swaps, annual leave, study leave, sickness absence, and other amendments are accurately recorded and updated.
4. Support the management of rotas across all areas of the department, ensuring staffing gaps are identified and covered appropriately to maintain safe service provision.
5. Arrange and coordinate cover for additional theatre sessions, emergency pressures, sickness absence, and other staffing changes as required.
6. Liaise with Rota Masters, Consultants, medical staffing teams, to ensure adequate departmental and on-call cover is maintained at all times.
7. Administer and process extra duty claims in accordance with Trust procedures and maintain accurate records.
8. Coordinate and manage Obstetric Pre-Assessment Clinics, including booking appointments and liaising with relevant clinical staff.
When you walk through the door, one of the first things you'll notice is that the organisation is full of talented people. Not just in the fields of medicine, nursing or diagnostics but in every part of the organisation. Professional and committed people who are all working together in an open and supportive culture.
We don't just look at you for who you are now; we look at you for who you could be in the future. We take training seriously, and encourage you to do the same. We want staff to develop their capabilities to the full with a range of learning and development opportunities.
To enable the Trust and its employees to exceed expectations and to achieve corporate and service aims and objectives, we need to recruit, develop and retain skilled and motivated people through effective people management and development, leading to a high performance culture.
Qualifications
Essential: - GCSE (or equivalent) in English Language & Maths - Grade C or above.; - RSA II Typing or equivalent standard; - ECDL or equivalent
Experience
Essential
- Extensive experience of administration in an office-based environment.
- Experience in establishing/maintaining robust office systems
- Extensive experience of information technology systems (e.g. Word, Excel, Email, Access, PowerPoint, Outlook)
- Excellent organisational skills/experience in management of self and others
Desirable: - Knowledge and experience of medical Rota; - Knowledge of EWTD
Knowledge and Skills
Essential
- Ability to multi-task whilst dealing with constant interruptions.
- Ability to understand, absorb and comply with detailed procedures.
- Experience of developing and maintaining good working relationships at all levels.
- Understanding and commitment to the need for confidentiality Excellent communication and interpersonal skills.
- Excellent organisational, time management skills with the ability to prioritise workload and take initiative
- Willingness and ability to learn new IT skills and technology
- Ability to remain calm and work efficiently under pressure with a flexible approach to work
Personal Attributes
Essential: - Friendly and caring manner; - Takes responsibility for own actions and promotes good team working; - Treats others with courtesy and respect at all times
Other
Essential: - Flexibility regarding hours as these may change due to the development of services.
Desirable: - Car owner/driver
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
12 October 2026
Last checked
13 October 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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