Senior Administrative Assistant - Immunisation Team
Gloucestershire Health and Care NHS Foundation Trust
Gloucester, GL3 4AW
Salary
£25,760 to £27,476
Contract
Permanent
Hours
Not specified
Closing date
17 September 2026
17 days left
Job description
This post is part time, 22.5 hours per week. Are you a Senior Administrator looking for a varied and challenging role then we may be the team you are ...
Excellent communication skills are essential as is the ability to liaise with senior managers, clinical team members and people at all levels. The successful applicant should have robust computer skills and have the ability to learn new skills and processes. A common sense approach to work is important as well as having the ability to handle sensitive and confidential information in a professional manner at all times. You will also be able to work on your own initiative and as part of a team with a positive and solution-focused attitude.
The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.
- To proactively manage/coordinate administrative tasks to ensure that accurate data is available to CYPS both for clinical purposes and reporting requirements.
- Respond to requests for information from patients, health professionals and other agencies following corporate standards.
- To proactively liaise with all stakeholders assuring the promotion, coordination and delivery of the of the School Aged Immunisation Programme.
- To process and input data within the immunisation web based tool.
- To support the Public Health Nursing team in the delivery of safeguarding processes.
- To provide supervision and support in accordance with the Trusts Supervision Policy.
- Provide and receive confidential and supportive information from staff, clients, their carers and the general public and take the appropriate action to ensure their satisfaction.
- Respond to requests for information following corporate standards.
- To ensure all communications are accurate, timely and well presented as per corporate standards.
- To work as part of a team providing administrative support to assist the CYPS Immunisation Team.
- To update and access electronic patient records with client information and changes to patient details.
- Act as key administrative contact for all stakeholders.
- To provide cover for other administration staff in their absence or as required.
- Assist in data collection for audits, surveys and performance monitoring inputting and retrieving data as required.
This role is not eligible for sponsorship as per the Governments UK VISA and Immigration Rules and Regulations. For moreinformationplease visithttps://www.gov.uk/browse/visas-immigration/work-visas
We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.
Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:
- 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
- 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
- 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.
This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.
Qualifications
Essential
- GCSE level in Mathematics & English (or equivalent)
- NVQ Level 2 in Business Administration or equivalent experience
Experience
Essential
- Proven administration skills and experience
- Previous experience within a Customer /Business environment
Professional.Managerial/Specialist Knowledge
Essential
- Knowledge in data collection for audits, surveys and performance monitoring inputting and retrieving data as required
Desirable
- Knowledge of RiO, Systm1 and NIVs
- Knowledge of Web Based Applications
Personal Skills Abilities and Attributes
Essential
- Ability to work as part of a team. Effective Organisational skills of self and others within the team.
- Ability to prioritise and manage time effectively and ability to work to deadlines
- Ability to manage complexity and work in an ambiguous or changing environment
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
20 August 2026
Last checked
24 August 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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