Recruitment & Compliance Officer

• Coordinate the end-to-end recruitment process from approved vacancy through to appointment and onboarding.
• Liaise with recruiting managers to confirm vacancy requirements, approvals, job descriptions, person specifications and recruitment arrangements.
• Prepare and publish accurate vacancy advertisements through approved channels, including NHS Jobs, Indeed and internal systems where applicable.
• Advise managers on recruitment procedures, administrative requirements and expected timescales within the scope of the role.
• Coordinate shortlisting, interview arrangements and associated recruitment documentation.
• Communicate with candidates throughout the recruitment process and provide timely updates.
• Issue conditional and substantive offers in accordance with approved procedures.
• Coordinate onboarding arrangements and ensure successful candidates receive the necessary information and documentation before commencing employment.
• Provide the HR Advisor with accurate information required for contracts and employment documentation.
• Monitor outstanding onboarding actions, maintain accurate recruitment records and escalate significant delays or issues to the Workforce Business Partner.
• Support recruitment campaigns, careers events and workforce attraction initiatives.
• Promote a positive, professional and responsive candidate experience.

• Undertake and maintain accurate records of Right to Work verification, Disclosure and Barring Service (DBS) checks, professional registration and membership, qualification verification, references, Occupational Health clearance, identity verification, indemnity and insurance requirements, and other role-specific checks.
• Monitor compliance expiry dates and initiate renewal and follow-up action within appropriate timescales.
• Follow up outstanding, incomplete or expired checks with candidates, employees, managers and external organisations.
• Support ongoing monitoring of professional registration, revalidation, mandatory training and other role-specific requirements.
• Support IR35 compliance processes for relevant workers and engagements in accordance with organisational procedures.
• Identify missing, incomplete, expired or potentially non-compliant records and escalate significant or unresolved risks to the Workforce Business Partner.
• Maintain appropriate evidence of workforce compliance for audit and assurance purposes.
• Ensure recruitment and compliance records are maintained in accordance with information governance and records retention requirements.

• Undertake routine data quality checks and resolve discrepancies, missing information and duplicate records.
• Maintain recruitment, compliance and workforce trackers, databases and audit trails.
• Support the development and maintenance of standard operating procedures, process maps, checklists, templates and guidance.
• Support the development of digital workflows, electronic forms, compliance alerts and reporting processes.
• Provide operational input on recruitment, onboarding and workforce compliance requirements during system development and implementation.
• Support requirements gathering, process mapping, data preparation and data cleansing for workforce system changes and migration.
• Participate in system configuration, testing and User Acceptance Testing (UAT) where required.
• Identify unnecessary duplication, manual processes and administrative delays, contributing to agreed automation and digital improvements.
• Report system issues and operational requirements to the Workforce Business Partner.

• Support preparation for CQC inspections, regulatory reviews and workforce audits.
• Provide recruitment and compliance information and evidence when required.
• Support data quality and compliance audits, identify gaps in evidence and coordinate follow-up action.
• Contribute to workforce assurance reports and improvement plans.
• Work with the Workforce Business Partner to ensure significant recruitment and compliance risks are appropriately identified, recorded and escalated.

• Monitor vacancy status, recruitment progress, time to hire, offer acceptance, outstanding pre-employment checks and onboarding completion.
• Monitor compliance status, outstanding actions and approaching expiry dates.
• Maintain accurate recruitment and compliance dashboards and trackers.
• Identify trends, delays, recurring issues and opportunities for improvement.
• Provide reliable workforce information to support workforce planning and management decision-making.
• Support preparation of workforce information for management meetings, governance reviews and Senior Management Team reporting.

• Provide accurate and timely information and guidance within the scope of the role.
• Explain recruitment and compliance requirements, processes and timescales clearly.
• Support managers in understanding their responsibilities during recruitment and onboarding.
• Resolve routine issues independently and refer matters outside the scope of the role to the appropriate colleague.
• Maintain positive and professional relationships with candidates, managers, employees and external stakeholders.
• Contribute to manager guidance, recruitment documentation and standard operating procedures.
• Refer matters requiring professional HR judgement, including complex employee relations issues, employment advice or significant workforce risks, to the Workforce Business Partner.

• Provide appropriate cross-cover for workforce administration and employee lifecycle activities during annual leave, sickness absence or periods of increased demand.
• Maintain sufficient knowledge of relevant workforce administration processes to provide appropriate operational support.
• Participate in cross-training and knowledge-sharing activities.
• Maintain and share process documentation to support consistent and resilient service delivery.
• Escalate workload, resource or service continuity concerns to the Workforce Business Partner.
• Undertake cross-cover in accordance with skills, knowledge, training and delegated authority.

• Contribute to workforce transformation and systems implementation projects.
• Support data collection, analysis and reporting for workforce projects and business cases.
• Participate in process reviews, audits and service improvement activities.
• Support implementation of new workforce policies, procedures and guidance.
• Contribute to recruitment, retention, workforce compliance and employee experience initiatives.
• Identify opportunities to improve the efficiency, consistency and resilience of workforce processes.

• Maintain confidentiality and handle sensitive employee and candidate information appropriately.
• Comply with GDPR, the Data Protection Act 2018, information governance, records management and organisational confidentiality requirements.
• Maintain accurate and timely records in accordance with organisational policies and procedures.
• Promote equality, diversity and inclusion across recruitment and workforce activities.
• Treat colleagues, candidates and stakeholders with dignity and respect and promote organisational values and expected behaviours.
• Follow relevant policies and procedures relating to safeguarding, health and safety, risk management and information security.
• Complete statutory and mandatory training and maintain continuing professional development relevant to the role.
• Maintain awareness of relevant recruitment, employment and workforce compliance requirements.
• Contribute to a professional, responsive and customer-focused Workforce service.
• Undertake other duties and projects consistent with the scope and grading of the post, as required by the Workforce Business Partner or Head of Workforce.

Essential

• Educated to GCSE level (or equivalent) in English and Maths.
• Sound knowledge of HR and recruitment administration processes.
• Experience of recruitment, onboarding and pre-employment checks.
• Knowledge of Right to Work requirements, DBS processes and employment compliance checks.
• Experience of using HR, recruitment or workforce systems.

Desirable

• CIPD Level 3 qualified or willing to undertake the qualification.
• Experience working within the NHS, healthcare or social care sector.
• Knowledge of NHS Employment Check Standards.