Radiology Rota Co-Ordinator

• The post holder will be an integral member of workforce planning and service development ensuring appropriate staffing levels are maintained. They will work closely with modality leads and senior management to identify vacancies and support the recruitment process via TRAC.
• Identifying workforce gaps, acting on planned and unplanned absence to ensure service delivery is maintained and escalated where necessary.
• To be the first point of contact for all Medical Rotas queries. Provide advice and guidance as necessary. Filter calls, correspondence and enquiries in an appropriate professional manner, using judgement and discretion where necessary. Only refer complex matters to relevant team leads.
• Identify and highlight opportunities to make improvements to the clinical rotas that will improve patient experience, support our workforce, and reduce pressure on the services.
• To be responsible for maintaining accurate and up to date rotas for the medical teams. Ensuring established number of staff are working on every shift. This includes correct band/grade are working and appropriate shift leader scheduled to work.
• To be responsible for creating, maintaining, accurate and up to date rotas for the Clinical Imaging Assistant (CIA) teams. Ensuring established number of staff are working on every shift; covering all required scanning rooms accordingly.

• The post holder will be an integral member of workforce planning and service development ensuring appropriate staffing levels are maintained. They will work closely with modality leads and senior management to identify vacancies and support the recruitment process via TRAC.
• Identifying workforce gaps, acting on planned and unplanned absence to ensure service delivery is maintained and escalated where necessary.
• To be the first point of contact for all Medical Rotas queries. Provide advice and guidance as necessary. Filter calls, correspondence and enquiries in an appropriate professional manner, using judgement and discretion where necessary. Only refer complex matters to relevant team leads.
• Identify and highlight opportunities to make improvements to the clinical rotas that will improve patient experience, support our workforce, and reduce pressure on the services.
• To be responsible for maintaining accurate and up to date rotas for the medical teams. Ensuring established number of staff are working on every shift. This includes correct band/grade are working and appropriate shift leader scheduled to work.
• To be responsible for creating, maintaining, accurate and up to date rotas for the Clinical Imaging Assistant (CIA) teams. Ensuring established number of staff are working on every shift; covering all required scanning rooms accordingly. This includes correct band/grade for different areas as appropriate.
• Ensure shifts are updated on the Healthroster system daily to reflect actual hours worked to support with Payroll.
• To act on own initiative with day-to-day trouble shooting when for example, sickness is reported, or unexpected cancellation of shifts. This may necessitate reassignment of staff according to local guidelines and if necessary, escalate to Service Manager.
• Recording and reporting of sickness absence for clinical staff. Manage sickness line and relay information to the relevant staffing group as necessary.
• Provide reports on rotas as requested.
• Any other business as required by Head of Radiology, Operations Manager, Radiology Assistant Service Manager, Senior Radiology Directorate Administrator, or the Admin Manager.

• The post holder will be expected to uphold the CARES values and develop working relationships with multi - disciplinary teams.
• Manage the Healthroster to provide an efficient and real time status.
• Provide first-line support to application-level problems and questions.
• To be responsible for all complaints and queries in relation to rota Coordination.

• Accurate recording of annual leave and sickness absence is essential to produce a data report for clinical governance and weekly performance meetings.
• Produce regular information/reports. Gather information using both internal resources and local data, produce accurate data and present as requested.
• Liaise with the senior team to support planning and scheduling. Proactively identify potential staffing risks relating to adequate cover.
• Respond to queries in a timely manner.

• The post holder will compile / produce a duty roster for all levels of radiographers, radiologists and CIAs ensuring that there is an adequate skill mix and job plans are adhered to.
• The roster will be distributed in a timely manner to maximise efficiency and facilitate service requirements.
• Maintain and update accurate contact numbers for all staff groups and ensure this is uploaded onto the Major Incident Call Out List for the Trust.
• Accept delegation from senior staff, prioritise own workload and ensure effective time management strategies are embedded in own practice.

• To ensure efficient use of resources
• The post holder will ensure compliance with monitor capped rates including the Pan London rates. They will be expected to produce accurate data for analysis of bank, agency and locum usage to enable the senior management team to reduce agency spend.

Essential

• Minimum of 5 GCSE's to include English, Maths and computer science at C grade or above or equivalent experience
• Experience of using E-roster
• Excellent communication skills, both verbal and written with the ability to communicate at all levels and across a variety of staffing group with negotiating and persuasive skills
• Ability to communicate effectively at all levels.
• Use of Microsoft applications