Procurement Manager

To assist in the provision of a procurement service that supports customers in developing opportunities and achieving value for money.

The Procurement Manager will work with the Snr Category Manager in the creation, development and delivery of the Directorates savings schemes. Responsible for ensuring the best value for money is achieved from clinically acceptable products.

Ensure that the Trust carries out secure and compliant procurement processes to obtain best value for money in the procurement of all goods and services in support of the achievement of the agreed procurement savings targets.

Support the development and delivery of sourcing strategies from Trust non-pay spend.

To lead tender and supplier contracting initiatives for assigned categories within the Procurement work plan using specialist analytical techniques and software to support the delivery of year-on-year cash releasing and cost avoidance savings.

Be point of expert knowledge with regard to third-party spend in particular areas of business. This should cover suppliers, internal customers, spend categories, contracts and on-going related suppliers performance management and productivity.

Contribute to production of the annual sourcing work plan to meet key strategic objectives as agreed with Divisions by reviewing overall Trust spend, identifying, obtain and record signed contracts.

Contribute to the implementation and development of departmental policies, procedures and strategies.

Support the Head of Procurement or

Senior Category/Procurement Manager in ensuring all non-pay spend is governed

by and subject to proficient procurement.

Maintain overall understanding of

Trust spend using a variety of data sources including Oracle, Atamis, Spend

Comparison Websites and supplier data to establish a detailed knowledge of

Trust expenditure by Supplier, Site, Division, Department & Commodity.

Engage and work closely with senior

stakeholders who provide healthcare and support services to help identify

improvements and changes in practice arising from supply market opportunities.

Develop and maintain relationships

with stakeholders to maximise Procurement performance and non-pay efficiencies

across the Trust.

Provide expert strategic procurement

advise to stakeholders.

Develop robust category strategies.

Documenting, communicating and

influencing senior stakeholders to ensure effective buy-in to the proposed

category strategies.

To lead on category management

within one or more Categories under the direction of the Head of Procurement or

Develop and implement Tender

activity as directed by Head of Procurement or Senior Category/Procurement

Manager with internal Divisional leads across the organisation at PA23, PCR2015

or PSR.

Lead, manage, evaluate and report

the findings of product trials.

To assist with the development of

specifications for requirements.

To assist with the development of

robust evaluation criteria for all accreditation processes to ensure that they

are transparent and capable of withstanding legal challenge.

To produce a project plan for each

procurement to highlight the key milestones, identify any barriers and

alternatives to circumnavigate these problems to deliver the projects on time.

Report any barriers to the

progression of any projects following the departmental procedures after making

every effort to progress prior to escalating.

Ensure the timely provision of

project progress and savings delivery to feed into workplan and monthly

reporting timescales.

Report agreed savings to the Head of

Procurement or Senior Category/Procurement Manager as per department procedures

to ensure timely reporting to the PMO.

Ensure that Divisional management

and PMO are clear on progress with initiatives and aware of potential

barriers/delays so action plans to overcome these can be put in place.

Initiatives (CIP) from spend and supplier analysis and dialogue with Divisional

leads across the Trust as agreed with the Head of Procurement or Senior

Category/Procurement Manager.

Monitor contracts to ensure contract

governance is in place and coordinate supplier/stakeholder contract monitoring

and improve performance to support the CIP agenda.

Monitor and maintain contract

compliance against Trust expenditure. Liaise with internal and external

contacts to facilitate contractual coverage for non-compliant expenditure where

formal agreements are not in place.

Maintain an up-to-date understanding

of Government and Department of Health directives such as the National NHS

Procurement Strategy (Better Procurement, Better Value, Better Care) and other

DoH initiatives that relate to the Procurement service.

To support other members of the team

with any formal tenders as and when necessary.

To use the electronic tendering

system and contracts finder portals.

To work in conjunction with

collaborative procurement organisations including, but not limited to NHS

Supply Chain, Crown Commercial Services etc.

Deputise for the Head of Procurement

or Senior Category/Procurement Manager.

Manage and promptly deal with

complaints and concerns from Directorates on commercially sensitive and complex

supply issues, using careful analysis and judgement and responding positively

through the use of empathy, persuasion and negotiations to deliver effectives

resolutions to issues raised.

Provide advice on Terms and

Conditions of Contracting and procurement legal issues before, during and after

award of contracts.

To communicate clearly and

succinctly, using the appropriate language for the audience in a way which

motivates and supports other members of the team. Communications will involve

complex information where persuasive, negotiating skills are required and will

o

Face to face and by telephone

o

Within formal and informal meetings

o

Written. Letters, memorandum,

e-mail, and reports

o

Through presentations

To respond to local clinical staff

and potential or existing provider enquiries, either written, email, face to

face or telephone using empathy and judgement in an efficient and effective

way.

To advise customers and implement

and legal or financial changes within EU, Public Contracts Regulations and

Guidance and procurement thresholds.

To liaise with other Procurement

specialists and other team members on a daily basis in order to ensure accurate

and up to date information related to the procurement plan is disseminated.

To assists the Head of Procurement

or Senior Category/Procurement Manager with implementation of Departmental policies,

procedures and strategies.

To be responsible for the delivery of

a number of strategic objectives within the Trusts Procurement Strategy

document.

Carry out research and contributes

advice on the introduction of new products and ensures that appropriate trials

are undertaken and recorded and assist with the standardisation programme.

The post holder will work closely

with user departments, usually as part of a Multi-Disciplinary Team, in order

to understand their need and interpret these through to the appropriate

commercial agreements.

Represent Trust at national and

regional events and projects.

Undertaking any other assignments or

duties allocated by the Head of Procurement or Senior Category/Procurement

Manager. The work pattern is unpredictable due to the requirement to respond to

urgent requests from Trust Managers and Suppliers.

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is more than 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people to work with us. Our values, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Being open and honest

Ensuring people feel cared for

Showing respect to everyone

We are committed to developing a culture of continuous improvement by embedding the principles of our Improvement System.

We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

Any applicants who are offered posts requiring a DBS check as part of their employment check will have the cost of this check (at the current rate) deducted from their salary. Please see link in Supporting Information section for more details on DBS checks and costs.

Qualifications

Desirable: - C.I.P.S. or studying towards.; - Project management.; - Negotiation training; - Report writing

Experience

Skills and Knowledge

Personal Qualities