Practice Administrator
PartnersHealth
Nottingham, NG13 8FD
Salary
£12.71
Contract
Permanent
Hours
Not specified
Closing date
10 September 2026
10 days left
Job description
We are delighted to offer an exciting opportunity to join Belvoir Health Group as a Practice Administrator. We are looking for enthusiastic, organised...
The Practice Administrator will provide administrative support across the practice, with responsibility for maintaining accurate and up-to-date patient records.
Key responsibilities will include
- Processing incoming correspondence and clinical documentation in a timely and accurate manner.
- Scanning, attaching and accurately coding correspondence to the correct patient record.
- Reviewing clinical documentation and ensuring relevant information is accurately recorded within the practice clinical system.
- Assigning appropriate diagnosis and procedure codes in accordance with practice procedures and coding guidance.
- Summarising new patient medical records to ensure key clinical information is accurately captured and readily available to clinicians.
- Maintaining accurate and up-to-date electronic medical records in accordance with practice standards.
- Identifying and appropriately processing information received from hospitals, community services and other healthcare providers.
- Ensuring all patient information is handled securely and confidentially in accordance with GDPR, NHS requirements and practice policies.
- Working collaboratively with colleagues across the practice and contributing to the effective running of the administrative team.
- Undertaking any other appropriate administrative duties required to support the smooth operation of the practice.
Job Description - Practice Administrator
Role in Practice - Maintain accurate records, file medical notes, input data, word processing and scanning documents into the computer system.
Responsible to - Team Leader
Summary - The post-holder will be responsible for providing effective and efficient administrative support to the Partners and other Professional staff.
Responsibilities -
Administration
To have a thorough knowledge of all practice procedures including summarising, private work, deductions, immunisations, scanning and coding and other administrative tasks as required
To work in accordance with written protocols
Accurately retrieving filing of both electronic and paper notes and updating demographic information as necessary
Filing post including scanning test results and clinical correspondence into in medical records
Dealing with incoming post
Computer
Registration of new patients computer data entry and making amendments to medical records
Process patients change of address and other demographic information inputting computer data and medical records, having knowledge of the practice area and data protection protocols
Knowledge of Microsoft Outlook, Word and Excel
messages clearly and accurately
Confidentiality
In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately according to the Data Protection Act and other information governance guidelines and employees will receive regular training regarding this.
In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Other Tasks
Ability to work within a team
Lock up the building where required
Be familiar with and adhere to Practice policies and procedures ensuring that patient confidentiality is maintained at all times
Possess the ability to self-motivate, organise and prioritise own workload
To participate in further professional development training courses to be discussed in consultation with line manager
To undertake other responsibilities, within the scope of the grade
You are requested to be flexible and the Partners reserve the right to alter such fixed hours as may be considered necessary to ensure the Practice runs smoothly.
Belvoir Health Group is a large, multi-site GP practice serving patients across Rushcliffe and south Nottinghamshire.
Our three sites are located in Cropwell Bishop, Cotgrave and Bingham, providing primary care services to a diverse local population.
Our administrative team plays a vital role in keeping the practice running effectively. We pride ourselves on creating a supportive and inclusive working environment where colleagues work together, share knowledge and support one another when faced with challenges.
As a member of our team, you will have the opportunity to develop your skills, gain valuable experience within primary care and make a meaningful contribution to the care and experience of our patients.
We are committed to supporting our staff and creating a workplace where everyone feels valued and able to contribute.
As part of the Belvoir Health Group team, you will benefit from:
- A supportive and collaborative working environment.
- Full-time or part-time working opportunities.
- Access to the NHS Pension Scheme.
- Opportunities to develop your knowledge and administrative skills.
- The opportunity to gain valuable experience within primary care.
- The chance to make a genuine difference to the lives of our patients and support the delivery of high-quality healthcare.
Experience
Essential
- Previous administrative experience.
- Experience of working with confidential or sensitive information.
- Demonstrable ability to work accurately and maintain a high level of attention to detail.
Desirable
- Previous experience working within primary care or a GP practice.
- Previous experience working within a healthcare or NHS environment.
- Working knowledge of TPP SystmOne.
- Experience of summarising medical records or processing clinical correspondence.
- Knowledge and understanding of medical terminology.
Skills & Attributes
Essential
- Highly organised with the ability to prioritise and manage workload effectively.
- Excellent attention to detail and a commitment to accuracy.
- Ability to work independently and use initiative.
- Ability to work effectively as part of a team.
- Good IT skills and confidence using electronic systems.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Reliable, professional and committed to providing a high standard of service.
- Willingness to learn and develop new skills.
Desirable
- Understanding of the role of administration within a GP practice.
- Knowledge of primary care processes and terminology.
- Experience of working with clinical systems, particularly TPP SystmOne.
Qualifications & Education
Essential
- Good general education to GCSE level or equivalent.
- Good written and verbal communication skills.
- Ability to work accurately and effectively with written and electronic information.
Desirable
- Administration or healthcare-related qualification.
- Previous training or experience in using TPP SystmOne.
- Training or knowledge in medical terminology, clinical coding or medical administration.
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
27 August 2026
Last checked
28 August 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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