PFI Estates Officer

• Undertake estates compliance audits and condition surveys.
• Assist in the delivery of the Estates Capital, variation Programmes, refurbishment, renovations and office moves.
• Assist the team in the creation of project briefs, feasibility studies and actively participate on project delivery groups.
• Manage small projects ensuring they are delivered within budget, within scope and within the agreed project programme.
• Support the Estates Department in the implementation of the Premises Assurance Model.
• Provide technical and administrative support to all major and minor Trust projects, for example writing specifications/reports for managers and service users, and helping to put together contracts, tenders and bids.
• Manage specific tasks in relation to the monitoring of the PFI Hard FM Service Provider.
• Manage and monitor elements of the Planned Preventative Maintenance and lifecycle programmes as provided by the PFI Hard FM Service Provider.
• Liaise with all levels of Trust staff to review requirements for works to be undertaken and follow the small works process to manage the work through to completion.
• Act as a point of contact to Departments in the Trust for issues which have been reported to the FM Helpdesk and not successfully resolved.
• Write, review and adhere to Estates/PFI specific policies and procedures.
• Develop a good understanding and knowledge of PFI Hard FM procedures ensuring these are followed at all times.
• Develop a good working relationship with the Hard FM Service Provider.
• Monitor and review the completion of small works jobs to ensure they are completed to the required standard.
• Develop a good understanding of the PFI Schedule 22 Variation Process.
• Attend routine PFI Variation and planned works meetings.
• Ensure that all necessary project plans with any technical issues are shared with the relevant departments e.g. Infection Control, Fire Officer, PFI partners before commencement of any planned work.
• Assist project design teams by providing site specialist knowledge and drawings of the Trusts complex estate around the buildings, electrical and mechanical installations.
• Attend designated divisional and Trust meetings as required and co-ordinate formal and complex project meetings.
• Monitor site project works, the performance of contractors and the compliance with specification and quality standards.
• Contribute to Estates led committees such as water safety, medical gases and asbestos management committees.
• Understand the principles of H&S management and develop procedures to continuously improve safety across the Trusts estate.
• Maintain up to date working knowledge of changes to legislation, regulations, Health technical memoranda publications and guidance.
• Assist in the management of contractors ensuring that Risk Assessments and Method statements (RAMS) are in place, are of appropriate quality and approved prior to commencement of work.
• Undertake Risk Assessments, develop operational procedures, and supervise the operation of Permit to Work Systems for areas such as: roofs /confined spaces, hot works, piped medical gas installations, fire alarms, etc.
• Ensure that the projects within their control have the appropriate level of sign off before work orders are placed.
• To ensure that the Trusts CAD electronic drawings records are available and up to date after projects.
• To create and maintain a library of current site as built and as installed electronic drawing records for all new construction projects.
• To be the lead for manipulating, maintaining and amending as necessary, changes to CAD base drawings and all manual/ electronic information.
• Ensure final accounts are not settled until all work has been completed, inspected and approved.
• Undertake audits of space utilisation against occupancy information.
• Develop a technical understanding of Procure 22 and Major Capital procurement processes including design and management.
• Where required, act as the site Authorised Person in several disciplines subject to the correct level of training.

Essential

• Degree or able to demonstrate equivalent knowledge or experience in either construction, architectural technology, building surveying, building services engineering or Healthcare Maintenance.
• Contract and performance management skills including managing third party service providers.
• Contract or minor works/project management experience
• A sound working knowledge of relevant HTMs
• Can Demonstrate good communication and relationship skills while dealing with clinical and non-clinical staff, senior managers and contractors.

Desirable

• Relevant project management qualification.
• Experience using a CAFM system
• Working knowledge of a PFI Contract and an understanding of the PFI Schedule 22 Variation Process