Personal Secretary - Estates & Facilities

• Managing diaries, appointments and meeting arrangements
• Preparing agendas, papers, minutes, reports and correspondence
• Responding to enquiries and dealing with matters using your own initiative
• Liaising with internal colleagues, senior managers, contractors and suppliers
• Processing orders, invoices, credit notes and payment information
• Maintaining accurate financial, capital expenditure and audit records
• Supporting the preparation of ERIC returns and associated reports
• Providing flexible administrative support across the wider team when required

• Has strong administrative, organisational and communication skills
• Can manage competing priorities and work accurately in a busy environment
• Is confident working independently and using their own initiative
• Has excellent attention to detail
• Can handle sensitive or complex information appropriately
• Is comfortable liaising with colleagues and external organisations at different levels
• Is flexible, approachable and committed to providing an efficient service

• Managing diaries, appointments and meeting arrangements
• Preparing agendas, papers, minutes, reports and correspondence
• Responding to enquiries and dealing with matters using your own initiative
• Liaising with internal colleagues, senior managers, contractors and suppliers
• Processing orders, invoices, credit notes and payment information
• Maintaining accurate financial, capital expenditure and audit records
• Supporting the preparation of ERIC returns and associated reports
• Providing flexible administrative support across the wider team when required

• ONE Team

Essential

• Secretarial/Admin Qualification, such as BTEC or NVQ3 or equivalent level of knowledge
• Computer literate and good knowledge of Microsoft packages
• Qualified to GCSE standard of general education, including English language

Essential

• Experience of working with sensitive and confidential information
• Experience of a busy office environment
• Experience of coordinating effective business administration services
• Experience of team working
• Drafting agendas/Minute-taking/Drafting letters and memos
• Evidence of ability to take decisions to manage competing priorities to meet tight deadlines
• Willingness and ability to work flexibly with changing priorities, using own initiative

Essential

• Excellent communication skills with experience of working with a wide range of professionals and the public
• Excellent organisational skills
• Ability to deal sensitively with confidential information
• Able to work on own initiative and as part of a team
• Ability to prioritise workload

Essential

• Good knowledge of Microsoft Office
• Understanding of confidentiality and data protection
• Good knowledge of Centros system and how to raise and receipt orders and deal with discrepancies

Essential

• Flexible
• Professional appearance and approach
• Patient/Polite/Diplomatic
• Alignment to Trust Values and Core Behaviours
• Highly motivated with evidence of an ability to work without direct supervision and to use own initiative
• Speak English to an appropriate standard relevant to their role, i.e. with confidence and accuracy, using correct sentence structures and vocabulary, and without hesitation