Patient Records and Digitisation Services Co-ordinator
Birmingham Women's and Children's NHS Foundation Trust
Birmingham, B4 6NHView on map(opens Google Maps in a new tab)
Salary
£25,760 to £27,476
Contract
Fixed-Term
Hours
Not specified
Closing date
29 October 2026
10 days leftJob description
To ensure that clinical documents are prepared correctly and scanned in for clinics and admissions as well as clinical documents not processed in the ...
The post holders will prepare documents for clinic attendances and admissions for scanning into the patients electronic paper records so that the clinical staff can deliver a safe attendance for the patient.
Clinical documents are also required to be scanned for post appointment and admissions and any patient related documents not recorded in the electronic paper record (e.g. copies of external documents).
They will also rotate with staff in the health records library, pulling notes for clinics and admissions, pull casenotes if requested, filing of casenotes, weeding, dealing with telephone and electronic requests for staff across the Trust.
Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.
Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.
Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.
Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.
OTHER REQUIREMENTS
Essential
- Demonstrate alignment with the values and beliefs of the Trust
- Demonstrate an understanding of the practices of equality and inclusion in the delivery of this role
PERSONAL SKILLS / ABILITIES AND ATTRIBUTES
Essential
- Ability to contribute to team working and to develop good working relationships
- Able to remain calm under pressure.
- Ability to use initiative
- Demonstrate a commitment to delivering quality service
- Committed to undertaking training to fulfil the requirements of the role.
- Articulate, methodical and able to work well within a team.
- Reliable, organised, dedicated, punctual & flexible to changing situations
PROFESSIONAL / MANAGERIAL / SPECIALIST KNOWLEDGE
Essential: - Computer skills including MS package; - Able to lift heavy files and able to use stepladder to retrieve files.
Desirable
- Training on the electronic scanning of medical Records process
- Experience working in a co-ordinator role
- Experience supervising junior staff
- Relevant evidence of working with EPR system or Equivalent
Analytical and Judgement Skills
Essential: - Able to be meticulous and thorough with details.
Desirable: - Ability to work under pressure using information to seek solutions to problems
KNOWLEDGE & NATURE OF EXPERIENCE
Essential
- Previous experience in very busy administration environment.
- Ability to accurately file in strict alpha/numerical order
- Knowledge and Understanding of the Data protection act 1998 and patient confidentiality.
- Ability to make decisions on situations/courses of action which require analysis
- Knowledge and Understanding of the Data protection act 1998 and patient confidentiality.
- Ability to concentrate frequently when inputting data and answering queries.
Desirable: - Knowledge of hospital departments; - Work in NHS admin role; - Related experience in NHS administration role or equivalent environment
QUALIFICATIONS
Essential: - NVQ level 3 in admin or equivalent relevant qualification; - Educated to GCSE or equivalent level - English & Mathematics
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
19 October 2026
Last checked
19 October 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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