Part-time Receptionist

Main duties include greeting and assisting everyone who contacts the practice whether in person or on the phone, making, cancelling and rescheduling appointments with the clinical staff. You are expected to work 10-15 hours per week at different times respecting the agreed rotas. You are flexible and are able to do additional hours on other days to cover holidays and sickness of your colleagues. No weekend work is involved.

In addition to permanent patient contact to assist them and deal with their queries you will also have additional administrative tasks to fulfil such as patient registration, information updating, scanning documents , calling patients based on requests from the clinical staff for specific requirements, etc.

Depending on your shift you will be required to open or close the practice and perform the daily checks and controls associated with those moments.

Good communication and problem solving skills and ability to multitask are key requirements for this position

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This position is offered as a temporary contract but it may become permanent depending on circumstances.

This is an on-site position. Working from home is not possible.

To deal politely and efficiently with patients as the first point of contact for anyone visiting or calling the surgery.

Dealing with patients and visitors professionally, efficiently, with empathy and courtesy.

To ensure patient confidentiality is respected at all times and to adhere to the Data Protection Act.

Make routine and emergency appointments for patient to see the doctors and nurses.

Check patient details on clinical system.

Deal with requests for home visits.

Answer queries with regard to results of recent tests e.g. bloods, urine or x-ray. This includes contacting the hospital(s) for these results if necessary. Inform patients, when directed by a doctor, of the need to make a follow-up appointment at the surgery.

Accurate completion of registration forms ensuring the existing patient information is correct and up to date andupdating it based on patients requests.

Accept requests for repeat prescriptions, hand out completed prescriptions, cancel appointments when necessary, contact the patients (s) and re-book if required.

Book patient hospital transport when required.

Contact the emergency services when necessary.

Filing, scanning and organising medical notes.

Assist in ordering and stock control of relevant stationery.

Check and tidy consulting rooms between surgeries and keeping waiting area clean and in order.

In the morning, open the surgery and ensure everything is ready for the upcoming session. In the afternoon, close the surgery and ensure everything is locked up properly and the alarm is set.

Administrative Duties

Scanning documents onto clinical system.Other administrative duties as required and agreed.

Ensure that reception area is tidy and maintain cleanliness in the kitchen facilities when necessary.

Be flexible in being available for overtime in order to cover for colleagues' leave and sickness.

Ensure you read all the Practice mandatory policies and that you complete all the mandatory courses.

Any other relevant duties as mutually agreed.

The Paradise Road Practice is a small practice located in the centre of Richmond within minutes walk of all public transport (Tube, Trains, Buses). We have 1 full time GP, two part-time GPs, one Nurse and one Health Care Assistant. The reception and administration team is made up of 6 people. We take great pride in the very high level of satisfaction our patient surveys always demonstrate.

Qualifications

Experience