Medical Secretary

• Manage diaries, appointments, meetings, correspondence, and clinical documentation, ensuring accuracy and timely completion.
• Organise and minute meetings, prepare agendas and documentation, and monitor follow-up actions.
• Act as a first point of contact for patients, carers, staff and partner agencies, handling enquiries professionally and confidentially.
• Maintain electronic and paper records, including patient information, referrals, reports and statutory documentation.
• Support the coordination of clinics, MDT meetings, training, recruitment, travel arrangements and other service activities.
• Prioritise workloads, meet deadlines and contribute to the efficient day-to-day running of the service.
• Provide cover for colleagues as required and support the induction of new staff.
• Maintain strict confidentiality and comply with Health Board policies, information governance requirements and relevant legislation.

Essential

• NVQ Level 3 or equivalent demonstrable experience / qualification
• Essential
• Knowledge of legal medical terms
• Audio typing to include use of digital audio systems
• Knowledge and experience of secretarial and administrative functions Confidential data base management including set up and maintenance Knowledge and experience of using data protection guidelines

Essential

• Demonstrate PTHB Values
• Ability to prioritise
• Ability to work to set objectives in a limited time frame
• Good analytical and problem-solving skills
• Attention to detail with high level of accuracy diplomacy when working with others
• Proven interpersonal and communication skills to work with clinical and management colleagues at all levels across a range of organisations in the NHS and Social Care