Licensing Committees Manager

The post holder

will work closely with the Head of Licensing to lead the

operational delivery of the HFEAs statutory licensing arrangements and the

associated committees. They will work with and manage a team of three committee officers to

ensure a high-quality service, ensuring that meetings are well run and

supported, and that decisions are robust and consistent.

The right

candidate will have solid prior experience of managing formal committees and

panels, ideally in a licensing, governance or other quasi-legal setting, and

may have worked in another regulator or similar public body. You will also have

strong experience of line managing staff and supporting them through change, and

have the ability to quickly establish effective working relationships and gain

the trust of others.

As well as an

awareness of legal risks and the nature of quasi-legal decision making, you will

have excellent written and verbal communication skills and the ability to

engage sensitively with senior staff, board members and colleagues to

proactively problem solve and deliver a high-quality service. You should also

have the skills and resilience required to keep calm in stressful situations

and work under pressure, and to make reasoned judgements in high risk

situations.

Given the

varied nature of this role, a proactive attitude, good time management skills

and the ability to prioritise tasks effectively is key.

Interviews will take place on 15 October @ Redman Place

Working closely with the Head of Licensing, the Licensing

Committees Manager will lead the operational delivery of the HFEAs statutory licensing

function, which is an essential part of how we regulate fertility clinics and

human embryo research centres. The post-holder will have responsibility for

ensuring that each licensing meeting runs smoothly in accordance with HFEA

procedures and will provide daily direction and management to the small team of

Committee Officers. This includes ensuring that committee members are well

supported, that key performance indicators are met consistently and that our

licensing activities fulfil the HFEAs statutory obligations.

1.

Lead the

operational delivery of the HFEA licensing function, with a focus on ensuring

that support for meetings is of the highest quality, that minuting performance

is monitored and reported through corporate systems, and that licensing

decisions are robust, consistent and accurately recorded. This will include

Ensuring licensing committees and Chairs are

well supported and receive high quality papers by quality assuring paperwork,

preparing briefings and providing procedural advice and support before, during

and after meetings.

Attending meetings of the various committees

as required.

Providing secretariat support to the various

committees in the absence of the committee officers.

Ensuring that all post-committee actions are

completed to a high standard and in line with internal targets.

Establishing and maintaining templates and

standard practices for all licensing documents issued, including minutes,

licences, special directions and notices.

Establishing and maintaining precedent

libraries to assist consistent decision-making.

Monitoring and reporting KPIs.

2.

Line manage

and develop the licensing Committee Officers, providing daily support and

advice and acting as a point of escalation and authority for licensing issues.

3.

Update

licensing information on the HFEA website.

4.

Monitor

the shared Licensing inbox and ensure enquiries are responded to in a timely manner.

5.

Lead on

ensuring up to date and appropriate licensing practices and tools are in place,

including standard operating procedures and quality assurance measures.

6.

Ensure

that licensing records are accurately maintained and regularly audited.

7.

Work

closely with the Board Governance Manager and Head of Licensing to ensure that terms

of office are managed and that new licensing committee and panel members, and

their advisers, are appropriately trained and inducted before taking up their

roles.

8.

Support

the servicing of occasional representations hearings and appeals.

9.

To work

with other HFEA staff on projects that involve licensing, providing expert

input and advice when appropriate, and working as a member of the project team

to implement required licensing outcomes.

10. Build and maintain effective relationships

with key stakeholders and colleagues, such as committee members and the

Compliance team, to ensure the efficient running of licensing activities.

The HFEA is

the UK's independent regulator overseeing safe and appropriate practice in

fertility treatment and embryo research. We license and monitor clinics

carrying out IVF, donor insemination, and human embryo research.

This post is

offered as either office based (in which case you will need to attend the

office at least one day per week)or home based (in which case office attendance will be specified by

your line manager based on business need). Our office is in Stratford, east

London, in attractive new premises on the edge of the Olympic Park, alongside

several other health Arms Length Bodies. In addition to flexibility and hybrid

working we offer generous annual leave and pension arrangements.

The HFEA is a

member of the Community Race and Work Charter and the Disability Confident

Charter. We are committed to ensuring an inclusive and supportive working

environment that is free from any form of discrimination. We recognise that

there are real benefits of having a diverse community of staff and aim for our

workforce to be truly representative of all sections of society. Additionally,

we adopt a culture that hopes to attract and retain talented individuals that

want to work with us.

In 2024 and 2025, the HFEA was awarded People Insight's Outstanding Workplace Award.

We are not able to offer sponsorship for this role - the

right to work in the UK will need to be provided.

We reserve the right to close this role early should we

receive sufficient applications.

No agencies

Managing work

Qualifications

Experience

Knowledge & skills