Inventory Assistant
NUPAS Ltd
Manchester, M1 1EXView on map(opens Google Maps in a new tab)
Salary
£15.67
Contract
Permanent
Hours
Not specified
Closing date
6 October 2026
6 days leftJob description
The Inventory Assistant role is responsible for supporting the efficient management of inventory, including medicines, consumables, medical equipments...
Maintain
accurate inventory records for medicines, consumables, and medical equipments
or any other goods part of business services.
Ensure
stock rotation, assist
stock and cycle counts, audits.
Monitor
stock levels and raising requestions to reorder.
Shelf
Stacking of stock received and replenishment of stock to clinics including
packing.
Supporting Manager in the daily operation of central store.
Reporting damages or near expiring stock information.
Compiling
reports addressing inventory discrepancies.
Receive incoming deliveries of goods pertaining to business.
Verify
quantities, batch numbers, expiry dates and documentation against
purchase orders.
Report
damaged, expired or non-compliant items to line manager.
Ensure
proper documentation of received stock.
Store
medicines, consumables and equipments according to manufacturer and
regulatory requirements.
Ensure
segregation of quarantined, expired or recalled stock when information
communicated through line manager or quality control dept.
cleanliness and good organisation of storage areas, including fridges.
Monitor
temperature for store locations(daily) and ensure updating records.
Pick,
pack, and prepare stock accurately for dispatch to multiple clinics/sites.
Ensure
correct labelling, documentation, and packaging standards.
Coordinate
timely dispatch in accordance with delivery schedule for clinics liaising
with transport partner and other stakeholders.
- Maintain accurate inventory records for medicines, consumables, and medical equipments or any other goods part of business services.
- Ensure stock rotation using FIFO/FEFO (First Expiry First Out) principles.
- Assist in periodic stock counts, cycle counts, and audits.
- Monitor stock levels and raising requestions to reorder when necessary, using ERP system.
Shelf Stacking of stock received and replenishment of stock to clinics including packing as per company standards and policy.
Supporting the Procurement Manager in the daily operation of central store.
Reporting any damages found or near expiring stock information.
Compiling reports and addressing inventory discrepancies.
- Receive all incoming deliveries of goods pertaining to business.
- Verify quantities, batch numbers, expiry dates, and documentation against purchase orders.
- Report damaged, expired, or non-compliant items to line manager.
- Ensure proper documentation and ERP system entry of received stock.
- Store medicines, consumables and equipments according to manufacturer and regulatory requirements (e.g., temperature-controlled storage).
- Ensure segregation of quarantined, expired, or recalled stock, when information communicated through line manager or quality control department.
- Ensure cleanliness and good organisation of storage areas, including fridges.
- Monitor temperature for store locations(daily) and ensure updating records as per policy.
- Pick, pack, and prepare stock accurately for dispatch to multiple clinics/sites.
- Ensure correct labelling, documentation, and packaging standards.
- Coordinate timely dispatch in accordance with delivery schedule for clinics liaising with transport partner and other stakeholders.
- Follow health & safety guidelines, including safe handling of medicines and equipments.
- Maintain audit-ready documentation and records (e.g., Temperature logs)
- Protecting employees and patients by adhering to infection-control protocols and policies
- Update inventory systems with stock information while doing transfers, receipts and stocktake information.
- Filing of documents received pertaining to purchase records.
- Assist in process improvements within inventory operations liaising with line manager and current policies
Strong attention to detail and accuracy
Good communication and teamwork skills
Ability to work in a fast-paced, regulated environment
Basic IT skills (Excel, Inventory Management systems)
Knowledge of inventory control principles (FIFO/FEFO)
Basic understanding of healthcare sector storage standards is desirable
Good organisational and time management skills
Previous experience working in store and distribution centres (healthcare industry desirable)
Experience of working in purchasing department (healthcare sector desirable)
Working knowledge in stock management systems (Sage 200 desirable)
Experience of positively engaging with multiple internal and external stakeholders
Working Conditions
Involves manual handling of goods daily and standing for extended periods
Work in controlled environments (including cold areas)
Employees must not make unauthorised copies or disclose confidential or commercially
sensitive organisation information to unauthorised parties.
Employees are required to use the email and internet systems responsibly and to exercise a high level of caution when transmitting confidential information.
Employees are expected to observe the highest standards of personal and professional behaviour such that clients, fellow workers and others have confidence in their integrity.
Employees are expected to show respect, sensitivity and courtesy to all those they encounter during their work
Health and Safety
All employees must observe all safety rules and follow safe working practices.
Under the Health Act 2006, all enclosed or substantially enclosed workplaces and organisation vehicles must be smoke-free. To help to create a healthy and safe working environment and protect employees and clients from the effects of ill health associated with smoking and passive smoking, all organisation land and buildings and organisation vehicles will be designated smoke-free.
The organisation does not accept responsibility for personal property brought on to the organisations premises. Articles lost or found on organisation premises should be reported to a line manager. Cars are parked on the organisations property at your risk.
All organisation employees who are required to register with a professional body, to enable them to practice within their profession, are required to always comply with their code of conduct and requirements of their professional registration.
NUPAS is one of the leading organisations supporting women's reproductive choices.
Pro-choice is a must.
The post holder will have a duty to ensure that the principles of patient, carer and public involvement and engagement are adhered to in line with Section 11 of The Health and Social Care Act 2012 for Improving Patient Experience.
NUPAS is committed to safeguarding and safeguarding children, young people and vulnerable adults is everyone's responsibility. DBS checks are standard on all prospective employees, the level of this check will be determined by the job type.
All staff are required to adhere to the principles of patient centred care as detailed in the NICE Quality Standard for Patient Experience and to treat patients with dignity, kindness, compassion, courtesy, respect, understanding and honesty.
The post holder will, in support of the NUPAS values, ensure that everyone is treated as an individual, and will acknowledge and value difference in order to treat everyone fairly.
Knowledge and skills
Essential
- Understanding of basic inventory control principles (FIFO/FEFO).
- Knowledge of stock rotation and stock level monitoring.
- Awareness of health & safety practices in a warehouse/store environment.
- High attention to detail and accuracy.
- Good organisational and time management skills.
- Ability to work independently and use own initiative.
- Strong communication and teamwork skills.
- Basic to intermediate Excel skills (data entry, tracking, reporting).
- Ability to follow processes and maintain accurate records.
Desirable
- Knowledge of healthcare storage standards (e.g., temperature-controlled storage, cold chain).
- Understanding of regulatory compliance in healthcare or pharmaceuticals.
- Awareness of infection prevention and control practices.
- Strong analytical skills for identifying discrepancies and reporting issues.
- Ability to contribute to process improvements.
- Problem-solving skills in stock and logistics operations.
Experience
Essential
- Previous experience in stock control, warehousing, or inventory management.
- Experience in receiving, checking, storing, and dispatching goods.
- Experience using inventory or ERP systems (e.g., Sage, Oracle, or similar).
- Experience of working in a fast-paced operational environment.
- Experience handling and managing consumables or general stock items.
- Experience coordinating with multiple stakeholders (internal teams, suppliers, transport providers).
Desirable
- Experience within a healthcare, pharmaceutical, or clinical environment.
- Experience handling medicines or medical equipment.
- Experience supporting audits, stock counts, or compliance processes.
Qualifications
Essential: - GCSEs or equivalent, including Maths and English.; - Basic IT literacy (e.g., Microsoft Excel, email systems).
Desirable: - Relevant qualification in Supply Chain & Logistics.; - Certification or training in inventory/stock control systems.
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
22 September 2026
Last checked
24 September 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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