HR Compliance Administrator

The successful candidate will need to work accurately, manage competing priorities and provide a professional and confidential service to colleagues and managers across GPS Healthcare.

If you would like to have an informal chat about the role or arrange to visit our main site, please contact us at humanresources.gps@nhs.net

To facilitate the

end-to-end recruitment process including advertising, shortlisting, interview

co-ordination and preparation for new starters.

To support and coordinate the onboarding of new

employees, GP registrars, contractors, locums and other workers, ensuring all

relevant pre-employment checks, documentation, access and induction

arrangements are completed.

To support with the coordination and delivery of

monthly corporate induction sessions, including invitations, preparation of

materials, attendance records and relevant follow-up actions.

Pre-employment checks

including right to work, DBS, health screenings, references and professional

membership checks.

Employee on-boarding,

preparing induction plans and probation packs. Preparing payroll paperwork.

Arranging network access such as ID cards, Smart cards, training & intranet

system.

To facilitate the leavers process for

employees, third-party contractors and workers including, processing,

resignation letters, capturing key leavers information including payroll

adjustments - holiday, toil owing etc. Facilitate exit interview completion and

managing leavers statistics and producing accurate

and timely reports.

To manage and coordinate

the enquiry email accounts, telephone and letter based correspondence.

To be the first point of contact for enquiries

regarding recruitment, leavers and HR Payroll enquiries. Escalating enquiries

as appropriate.

To guide line managers and

staff members to appropriate life cycle policies, procedures and toolkits

regarding enquiries that may raise.

aware of and understand company HR policies, procedures and provide templates

for procedures.

To deliver a first time

accurate HR administration support service as appropriate including, sickness

absence management, maternity & paternity letters, contract amendment

letters and training contracts.

To support the day-to-day

administration and maintenance of the HR Information System (HRIS), acting as a

key point of contact for system-related administrative queries and ensuring

employee information remains accurate and up to date.

To support the maintenance and

effective use of HRIS functionality and modules, including recruitment,

onboarding, probation, appraisal/performance and other employee lifecycle

processes, ensuring workflows and records are maintained appropriately.

Payroll Preparation

To prepare monthly HR updates

regarding recruitment and leavers for payroll.

To maintain accurate and up-to-date

employee records within the HRIS and other relevant HR records, including

maintaining an accurate chronology of HR activity.

Support with HR data reporting and KPI

tracking.

Complete regular data and compliance

audits including, but not limited to, safeguarding, DBS, indemnity and

professional registration checks.

Maintain and report on employee data,

identifying inaccuracies or gaps and taking appropriate action to ensure data

quality.

Undertake regular checks of training

agreements, appraisal/performance records, probation records and other employee

lifecycle information.

Governance and

confidentiality

To

maintain governance of information and documentation through accurate

application of General Data Protection Regulation.

Maintain

HR documentation and information security at all time

Follow

document, email, filing, information storage governance at all times.

Understands

and demonstrates the characteristics of a role model to members in the team

and/or service.

Disseminate

learning and information gained to other team members in order to share good

practice and inform others about current and future developments (e.g., courses

and conferences).

Assess

own learning needs and undertake learning as appropriate.

self-development through continuous professional development activity; working

alongside colleagues to identify areas to develop.

Support and participate in shared learning

across the wider organisation.

post-holder must comply at all times with the Practices Health and Safety

policies, in particular by following agreed safe working procedures and

reporting incidents using the organisations Incident Reporting System.

The post holder will comply with the Data

Protection Act (2018) and the Access to Health Records Act (1990).

Note

The job holder will be expected to

undertake any other duties which are not specifically listed but are within the remit, responsibility and accountability of the job.

GPS Healthcare is a single-practice Primary Care Network operating across six sites in central and south Solihull. We provide care to approximately 40,000 patients and work collaboratively with partner PCNs, University Hospitals Birmingham, Solihull Council, Community Services, and the Integrated Care Board.

Our team is committed to providing outstanding patient care within a supportive, forward-thinking environment. Solihull offers excellent transport links, a semi-rural setting, proximity to Birmingham Airport and the NEC, and access to scenic Warwickshire countryside, contributing to a high quality of life for both staff and residents.

We offer a comprehensive range of staff benefits including:

Join us at GPS Healthcare and be part of a team committed to improving patient experience, supporting coordinated care and delivering safe and effective care.

Behavioural Attributes

Qualifications

Desirable: - A knowledge of HR databases would be a distinct advantage including systems administration and workflows; - Applying for DBS and handling of Tier 2 visas

Experience

Essential: - Experience in HR administration and an understanding of HR processes