Health Records Library/Scanning Clerk

The Health Records Library Clerk plays a key role in ensuring patient records are available, accurate and accessible to support clinical care across the Trust. The postholder is responsible for the retrieval, preparation, tracking, filing and scanning of patient records, ensuring information is available for outpatient appointments, inpatient admissions, emergency activity and digital record management processes. This role is essential to ensuring the efficient management of patient records across both paper and electronic systems, supporting timely access to clinical information, maintaining data quality, and enabling the safe and effective delivery of patient care throughout the Trust.

Please see job description and person specification for further information on the role and responsibilities of a health records clerk.

At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.

Our Mission is to provide outstanding care for people in ways which matter to them, and our vision is Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.

We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.

We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidate's individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role.

All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety. Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements. Where we have concerns that AI has been used to generate content that misrepresents your experience and suitability for the role, we may withdraw your application.

EDUCATION, QUALIFICATIONS & TRAINING

Essential: - Educated to GCSE standard in English and Math's; - Significant and relevant experience in an NHS records library

Desirable: - NVQ level 2 in Administration or Customer Care; - Equivalent relevant experience

KNOWLEDGE & EXPERIENCE

Essential: - Experience of working to deadlines; - Experience of working in a busy office environment

Desirable: - oPrevious experience within a clerical capacity; - oWorking knowledge of Microsoft office i.e., Outlook, word, excel.

SKILLS & ABILITIES

Desirable: - An understanding of the meaning of confidentiality and the requirement for this to be maintained