Document Management Administrator - full time role
Victoria Medical Centre
Eastbourne, BN20 8NHView on map(opens Google Maps in a new tab)
Salary
£12.82
Contract
Permanent
Hours
Not specified
Closing date
25 October 2026
6 days leftJob description
The Document Management Administrator plays a key role in supporting the smooth running of the practice by managing the administration and processing ...
The
following are the core responsibilities of the Document Management
Administrator. There may be, on
occasion, a requirement to carry out other tasks. This will be dependent upon
Scanning
and filing of patient documentation
Managing
workflow tasks
Clinical
coding and summarising patient records
Processing
deductions, incoming notes, and sending notes to Notes Space
Providing
telephone support during core hours
Handling
inbound and outbound post
Managing
PCSE queries and processing temporary registration uploads
Creating,
Running reports, and managing bookings for
- Child
immunisations
- Ante-natal
appointments
Workflow management, including
- Lab
reports
- Events
- Unfiled
GP/GP
- Rejections
- Deduction
rejections
- Link
rejections
- Document
management
- Amendments
Coding
of school immunisations
Redacting
patient information where required
Full job description available upon request - main duties of theDocument Management Administratorposition are detailed above.
We are now settled into our ultra-modern purpose-built premises post-merger - built in 2021. We are a training practice for Foundation doctors and GP trainees, with 30,000 patients, 33 consulting rooms, 2 operating suites and a private suite. We also have a training academy, daily training huddles, clinical meetings, an active PCN. A branch surgery and separate open access mental health hub in the Foundry, both located in the towns main shopping centre.
Our aim is to improve accessibility to healthcare, working with a variety of Health Care professionals within VMC and our Primary Care Network. If you would like to work in a modern GP Practice, enjoy working with technology and keen to improve the future of Healthcare, this is the role for you.
- Enrolment to the NHS Pension Scheme
- Competitive salary
- Management support
- Free access for all staff and their family to our Health and Wellbeing support programme
- Personal and professional development opportunities
- Open, caring and positive culture
- Friendly, supportive team
Personal Qualities
Essential
- Polite and confident
- Flexible and cooperative
- Motivated
- Forward thinker
- High levels of integrity and loyalty
- Sensitive and empathetic in distressing situations
- Ability to work under pressure
Knowledge and Skills
Essential
- Excellent communication skills (written and oral)
- Strong IT skills, including audio typing
- Clear, polite telephone manner
- Competent in the use of Office and Outlook
- Effective time management (Planning & Organising)
- Ability to work as a team member and autonomously
- Good interpersonal skills
- Problem solving & analytical skills
- Ability to follow policy and procedures
- Ability to recognise and correctly use basic medical terminology when processing documents and workflow tasks
- Ability to follow policy and procedures
- Demonstrates attention to detail while maintaining efficiency in high-volume tasks
Desirable: - EMIS / DOCMAN user skills; - Knowledge of GP practice administrative processes (e.g., workflow, deductions, PCSE processes
Experience
Essential: - Previous administrative experience in a busy office environment
Desirable: - Previous experience in a GP surgery, healthcare, or NHS setting; - Experience of clinical coding and summarising medical records
Other requirements
Essential: - Willingness to undertake further training and development; - Flexibility to work outside of core office hours; - Disclosure Barring Service (DBS) check
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
12 October 2026
Last checked
12 October 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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