Corporate Affairs Administrator

This role would suit an experienced administrator with the

skills and qualifications to meet the needs of the role or someone looking to

develop their career further within a Corporate Governance setting. Full training and support will be provided.

The right candidate will be highly literate, have excellent

interpersonal skills and the ability to operate independently, building

positive and productive relationships throughout the organisation. Acting as a key liaison between internal

teams, senior management and external regulatory bodies, the role is central to

maintaining organisational integrity, transparency and adherence to best

practice.

This involves strong organisational skills, attention to

detail and to be a clear communicator.

There will also be a need to take formal minutes for our high level

meetings.

They will act as a subject matter expert and have an

ambitious approach to the production of replies to FOI requests and application

of FOI exemptions, whilst playing an integral part in the development of how

our organisation handles FOI requests in the future. The candidate should be resilient,

self-motivated and be able to negotiate challenging situations.

Foundation

Trust/Secretariat

To act

independently in planning and co-ordinating, attending and servicing a range

of meetings within the Trust; being responsible for the booking of

accommodation and refreshments, preparation of agendas, collation and

distribution of timely and high quality documentation to attendees, recording

of discussions and decisions taken at meetings, the compilation and

production of accurate minutes, the composition of letters arising out of

meetings and dealing with all follow-up actions. Re-arranging meetings as

necessary.

Liaise with

internal and external meeting attendees and presenters as part of the process

of planning and co-ordinating meetings above. This may include Board members

of other organisations and those of equivalent seniority.

Use of highly

developed typing skills for the production of timely and accurate meeting

documentation.

To provide

routine procedural advice on corporate governance issues.

To maintain

paper-based and electronic statutory registers and the records management

system.

To assist

with the administration and

organisation of elections to the Council of Governors working with any

third party organisations which the Trust employs to recruit and communicate

with members including the preparation and distribution of election

communications.

To support

training for the Governors in all aspects of their responsibilities:

identifying and sourcing appropriate training, arranging training dates,

organising slots and overseeing / delivering administration of all aspects of

the training day.

To assist the

Governor and Membership Engagement Officer in building the membership and

profile of the Trust including the organisation of public events and

preparation of mail shots.

To be the

first point of contact in relation to queries regarding committee meetings.

Freedom of

Information and Environmental Information Regulations

Maintain and

implement an effective system for recording, controlling and responding to

all requests for information received by the Trust under the provisions of

the Freedom of Information Act 2000.

Manage a

caseload of requests received under the FOIA and EIR ensuring the collation

and production of quality responses within the time frame set out by the Act

and support colleagues during absence to ensure a constant provision of

service.

To act

independently in ensuring that all requests for information are registered to

the system and managed in a way that enables the Trust to comply with the

requirements of the Act as regards disclosure and response times.

Act as the

point of contact for applicants under the FOIA and EIR, and where

appropriate; liaise with the requesting party over the nature of the request,

the provision of additional detail about it and the need for an extension of

time for responding.

Provide

advice and guidance to managers and teams on the requirements of the FOIA and

EIR, and their duties and responsibilities under it.

Support the

development and maintenance of the Trusts publication scheme and disclosure

log

If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager.

You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks.

We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates as BAME and disabled people are currently under-represented.

Full Job Descriptions can be found in the adverts supporting documents.

Over reliance on

AI-generated content is discouraged and may diminish the applicant's chances of

success.

For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.

Special Skills & Knowledge

Qualifications

Experience

Special Requirements