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Clerical Assistant/Reception

Gateshead Health NHS Foundation Trust

Gateshead, NE9 6SXView on map(opens Google Maps in a new tab)

Salary

£25,272

Contract

Permanent

Hours

Not specified

Closing date

27 October 2026

8 days left

Job description

We are looking to recruit a highly motivated and enthusiastic person to join our admin team within the Gynae Oncology and Colposcopy Department at the...

  • Open/action incoming post and action outgoing post (including scanning referrals to Central Booking)
  • Prepping of clinic notes and entering patient details into MASEY system
  • Covering of clinic front desk reception
  • Scan any direct referrals received to the Booking Centre
  • Coordinating and tracking patient notes (requesting, tracking on filefast, notes transfer/return and orphan filing) or information, including between hospital providers.
  • General photocopying/scanning/filing/stationery and runner activities
  • Arranging interpreters/transport etc in conjunction with the secretaries

  • Open/action incoming post and action outgoing post (including scanning referrals to Central Booking)
  • Prepping of clinic notes and entering patient details into MASEY system
  • Covering of clinic front desk reception
  • Scan any direct referrals received to the Booking Centre
  • Coordinating and tracking patient notes (requesting, tracking on filefast, notes transfer/return and orphan filing) or information, including between hospital providers.
  • General photocopying/scanning/filing/stationery and runner activities
  • Arranging interpreters/transport etc in conjunction with the secretaries

The Northern Gynaecological Oncology Centre (NGOC) Team at the Queen Elizabeth Hospital in Gateshead is a unique team.

The medical team consists, at Consultant level, of five Consultant Gynaecological Oncologists. The consultant team works alongside the specialist junior doctor team which is made up of two Subspecialty fellows, three Clinical Research fellows, two Clinical fellows and one Clinical Teaching fellow.

The senior (NGOC) Nursing team consists of two Gynaecological Oncology Clinical Nurse specialists, one Colposcopy Nurse Specialist and Ward-based as well as Clinic-based senior specialist Nursing staff. They are supported by a team of Nurses and Health Care Assistants who are committed to working in Gynaecological-oncology.

However, we are just a small part of the wider Multi-disciplinary team at the Queen Elizabeth Hospital and Regional Northern Gynae-Oncology network. In particular the NGOC works closely with colleagues in medical oncology, clinical oncology, pathology, radiology, clinical nurse specialists, palliative care, gastro-intestinal surgeons, vascular surgeons, urologists and hepato-biliary surgeons.

The health and wellbeing of our staff is one of our highest priorities, and we offer a range of support and initiatives as part of our 'Balance' programmebalancegateshead.com to cater for our diverse workforce, so that your individual needs can be supported, allowing you a happy and healthy working experience with us.

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Essential

  • GCSE or equivalent Grade C or above in English
  • Proven experience in a customer-facing role, managing face-to-face and telephone inquiries (evidenced in work history)
  • Competence with Microsoft Office programs (Word, Outlook, Excel) and the ability to quickly learn bespoke NHS clinical systems

Desirable: - Previous administrative or customer service experience in a medical setting or GP practice.; - NVQ or equivalent in business administration

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Essential: - Communication skills

Desirable: - Confidentiality & Discretion

How to apply

Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.

Provenance

Source

NHS Jobs

First seen

13 October 2026

Last checked

15 October 2026

Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.

About the employer

GHN
Gateshead Health NHS Foundation Trust

NHS organisation

This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.

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