BESS PA Consultant Secretary
University Hospitals Dorset NHS Foundation Trust
Bournemouth, BH7 7DW
Salary
£28,392 to £31,157
Contract
Permanent
Hours
Not specified
Closing date
8 September 2026
8 days left
Job description
We are looking for an experienced secretary to join the BESS Secretarial team. This role offers excellent opportunities for an enthusiastic and consci...
Providing a full support service to BESS Consultants and Clinical Nursing team, to include - diary management, clinic management, note taking, MDT meetings, tracking patient results and booking appointments, inputting on to hospital systems to maintain complete patient records and follow up investigations etc.
Audio Typing
Managing patient results / investigations
TEAMS
Scanning, uploading documents
Telephone enquiries
Post & referrals
RTT management
- Supporting consultants and clinical nursing team providing an efficient secretarial service. This will involve the typing of clinical correspondence i.e. MDT minutes, clinic letters, reports, operation letters etc, using audio/Digital Dictation.
- Clinics - maintain and ensure full clinic capacity at all times and ensure cancellations are done within the SOP timeframe
- To be aware of RTT (Referral to Treatment) pathways to adjust patient referral to treatment clock according to the treatment plan, liaising with validator as necessary.
- Tracking/filing patient results as directed by the clinician/consultant s in line with Health Records filing policy.
- PA Inbox
- Photocopying and general filing to include correspondence, results in hospital notes when required.
- Dealing with out-going post.
- Answering telephone queries in an appropriate manner.
- Understand and be proactive in managing RTT (Referral to Treatment) pathways and highlight any potential issues to prevent breaches. This includes ensuring that follow up appointments following diagnostics are dealt with immediately to avoid any unnecessary delays within the patient pathway to meet national targets.
- Prepare an adequate instruction daily work sheet to be used in the post holders absence.
- Maintain confidentiality at all times. Deal with confidential sensitive information about patients. Adhere to policies and statutory Health and Safety requirement of the University Hospitals Dorset NHS Foundation Trust.
- To maintain patient safety through rigorous and consistent compliance with Trust policies for the prevention and control of infection, including hand hygiene. To undertake appropriate mandatory training and updates in infection prevention and control.
- To provide the support for the development and training of secretarial and admin staff within your team
UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview.
This service has a planned move from Royal Bournemouth site to Poole site 2027.
If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.
UHD has active networks including Women's, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.
AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.
Qualifications
Essential
- RSA II or equivalent touch typing/computer skills
- Minimum 5 GCSE's including English or equivalent
Desirable
- Computer Qualification
- NVQ Level 2 in Business Administration or relevant experience
Experience
Essential
- Secretarial Experience
- Experience working with MS Teams
- NHS medical secretary experience
Desirable
- Working with people
- UHD Experience
- Good verbal and written skills (attention to detail)
Technical Skills
Essential
- Good knowledge of IT systems and software
- Outlook/Word/Excel/Teams/PowerPoint
- Data accuracy on computer systems
Desirable
- Experience of hospital systems (eCamis/EPR/Teams)
- Audio typing
Knowledge
Essential
- Understanding of secretarial procedures
- Medical Terminology
- Understanding of Confidentiality and Data Protection Act
Desirable
- patient management systems
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
25 August 2026
Last checked
27 August 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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