Assistant Practice Manager
The Menston and Guiseley Practice
Leeds, LS20 8ARView on map(opens Google Maps in a new tab)
Salary
£39,959 to £48,117
Contract
Permanent
Hours
Not specified
Closing date
30 October 2026
31 days leftJob description
We are looking for an enthusiastic, organised and proactive Assistant Practice Manager to join our friendly and supportive Practice team. Working clos...
- Support the Practice Manager with the effective day-to-day management and operation of the Practice.
- Provide support across HR processes, including recruitment, inductions, appraisals, absence management, staff records and leavers.
- Support quality, compliance and contractual requirements, including CQC, QoF, Enhanced Services, data quality and annual Practice returns.
- Coordinate staff training and compliance, maintaining accurate records and monitoring outstanding requirements.
- Support the management of patient complaints and Patient Participation Group (PPG) activities.
- Coordinate estates, IT, telephone systems and Smartcard administration, working with relevant internal and external providers.
- Support the planning and delivery of Practice programmes and initiatives, including the annual flu programme and TARGET activity.
- Prepare and submit a range of Practice claims and reimbursements, including CQRS, GP Reimbursement Scheme, Minor Surgery, CQC, water and clinical waste claims.
- Attend Practice, clinical and PCN meetings, and represent the Practice at relevant external meetings where required.
- Work closely with the Practice Manager and wider team to ensure accurate, timely and efficient completion of operational, administrative and contractual requirements.
- Assist with recruitment, including references, contracts and job descriptions.
- Coordinate staff inductions and IT starter set-up.
- Support appraisals and probationary reviews in line with Practice procedures.
- Support absence management and annual leave processes.
- Assist with HR and investigation meetings.
- Process staff leavers and associated documentation.
- Maintain accurate staff records, including training and compliance information.
- Support the Practice Manager with the effective day-to-day operation of the Practice.
- Deal with lower-level patient complaints and support the Practice's complaints process.
- Assist with Patient Participation Group (PPG) activities.
- Coordinate estates and maintenance issues.
- Assist with IT and telephone system queries.
- Manage Practice Smartcards and related administration.
- Support the planning and delivery of the annual flu programme.
- Assist with the implementation of Enhanced Services and contractual requirements.
- Support TARGET planning and associated Practice activity.
- Attend Partners', Nurse and Clinical meetings and PCN meetings, as required.
- Attend relevant external meetings on behalf of the Practice.
- Assist with CQC compliance and ongoing preparation for inspection.
- Support QoF oversight, including data quality and coding queries.
- Maintain staff training records and monitor outstanding requirements.
- Complete and submit the annual complaints return.
- Complete and submit the Data Quality Toolkit.
- Submit the annual workforce tool and other relevant Practice returns.
- Submit monthly CQRS claims.
- Submit GP Reimbursement Scheme claims.
- Submit quarterly water and clinical waste reimbursement claims.
- Submit the annual CQC reimbursement claim.
- Submit quarterly Minor Surgery claims.
- Work with the Practice Manager and finance team to ensure claims are accurate and submitted within the required timescales.
This list is not exhaustive and may be adjusted periodically after review and consultation. You will also be expected to carry out any reasonable duties which may be requested from time to time.
We are a friendly and committed team consisting
of 3 GP Partners, 3 Salaried GP, 1 ACPs, 3 Pharmacists, 1 Physicians
Associate, 3 Practice Nurses and 3 HCAs.
The clinical team is supported by an experienced and highly skilled
administrative team including Receptionists, clinical coders and secretaries alongside
the Practice Management team.
Practice is within easy reach of Leeds, Bradford and Ilkley, with
excellent schools in the area.
We are a high achieving QOF Practice working on
SystmOne, committed to delivering a quality service to our 12,000+ patients and
we are proud to have been rated GOOD overall by CQC.
Qualifications
Essential: - Holds GCSEs (including English and Mathematics) and A Level qualifications.
Experience
Essential: - Experience of using SystmOne.; - Proficient in all Microsoft applications including Word and Excel.
Desirable: - Experience of working in General Practice.
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
28 September 2026
Last checked
29 September 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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