Assistant Buyer - Huddersfield Based, Part Time

• Ensuring all requisitions and orders are checked for accuracy/certified before dispatch, turning requisitions in to purchase orders, dealing with queries and unpaid invoices etc.
• Promptly respond and resolve queries and complaints.
• Assist with the administration and maintaining of contract information i.e. database and flagging contract expiries where possible.
• Provide administrative and operational support to the team, assisting with category management activities as directed by the Buyer, Assistant Category Manager or Senior Category Manager
• Assist in building and maintaining good working relationships with internal departments and external suppliers.
• Support the preparation and processing of tender and contract documentation using the Atamis e-procurement system, ensuring compliance with relevant regulations, including the Public Contracts Regulations 2015 (PCR), Procurement Act 2023 (PA23), Provider Selection Regime (PSR), and organisational Standing Financial Instructions (SFIs).
• Carry out basic e-tendering tasks via Atamis, including data entry, uploading documents, maintaining records, and reporting key procurement information as required.
• Support with general administration on behalf of the procurement team such as meeting scheduling etc.
• Any other duties which may be required from time to time to ensure the smooth running of the department and to provide an effective procurement service.

• Support with maintaining catalogues and encouraging end users to utilise existing catalogue options wherever possible
• Provide a courteous and quality customer service including providing practical procurement guidance to customers e.g. best route of supply, requisitioning and/or receipting procedures.
• Promptly respond and resolve queries and complaints
• Assist with the administration and maintaining of contract information i.e. database and flagging contract expiries where possible
• Support with the purchase of goods and services as delegated, in line with current SFI values and Public Contract Regulations
• Support with general administration on behalf of the procurement team such as meeting scheduling etc
• Provide cover and support for other team members during holidays, sickness, etc. including cross - category where necessary
• Any other duties which may be required from time to time to ensure the smooth running of the department and to provide an effective procurement service

• Fully managed estate and building maintenance
• Clinical Engineering and Decontamination
• Procurement advice, guidance and governance
• Capital project management
• Transport
• Grounds maintenance.
• Portering
• Catering
• Cleaning (including robot and deep cleaning)

Essential

• Computer literacy utilising Microsoft Office applications
• Good written, verbal and analytical skills
• Demonstrates resilience in handling workload and adapting to change
• Demonstrates a calm and composed approach in challenging situations
• Confident and professional telephone communication skills
• Ability to communicate at all levels
• Enthusiasm/motivation
• Knowledge of end-to-end procurement and payment workflows
• Demonstrates ability to work effectively as part of a team
• Demonstrates flexibility in adapting to changing priorities and working arrangements
• Able to work independently and take initiative when required
• Numerate and literate

Essential

• Able to fulfill the health requirements of the post as identified in the Job Description, taking into account any reasonable adjustments recommended by Occupational Health
• Must be eligible to work in the UK
• Must be in the office in Huddersfield