Administrator – People Directorate

• Manage the Director of People's busy diary, keeping arrangements accurate and communicating changes promptly.
• Coordinate internal and external meetings, workshops and events, including rooms or Teams bookings, attendance records, refreshments and travel where needed.
• Prepare meeting papers, take clear minutes, record decisions and actions, and ensure timely follow-up.
• Organise incoming emails for the Director of People, highlight priorities and support timely responses.
• Support projects within the service and where relevant in the wider Trust by undertaking administrative and project coordination tasks, including maintaining action logs, project trackers, highlight report templates, risk and issue logs, and follow-up records under the direction of the Business and Performance Manager.
• Maintain accurate electronic records, spreadsheets, action logs, project trackers, risk and issue logs, and version-controlled documents.
• Collate, input and present information using Microsoft Office, including Excel and PowerPoint, for project, management and monthly directorate updates.
• Draft and format confidential correspondence, briefings, reports and project documents to a high standard.
• Act as a helpful central point of contact, build effective relationships and escalate matters appropriately.

• Caring for and about you is our top priority
• Committed to providing good quality, safe services
• Working Together with you to develop innovative solutions

• Flexible working options to support work-life balance
• 27 days' annual leave rising with service + opportunity to buy and sell
• Generous NHS pension scheme
• Excellent learning and career development opportunities
• 'Cycle to Work' and car leasing scheme including electric vehicles
• Access to a range of wellbeing tools and services
• Discounts at hundreds of popular retailers and restaurants
• Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality
• Generous maternity, paternity, adoption and special leave
• Free parking across Trust sites

Essential

• NVQ Level 3 or equivalent qualification/experience in business administration, project support or a related subject.
• Knowledge and experience of using a variety of software programmes/packages, including Microsoft Office, Teams, Outlook, Excel and PowerPoint.

Essential

• Previous knowledge and experience of working in an office and/or customer care environment, undertaking a full range of administrative duties including diary management, minute taking and meeting coordination.
• Experience of providing administrative support to projects, including maintaining action logs, trackers, meeting papers or project records

Essential

• Demonstrable experience of diary management, meeting coordination and supporting senior colleagues with administrative priorities
• Ability to use a practical problem-solving approach in everyday situations and escalate issues appropriately
• Good IT skills, with the ability to navigate various systems and software packages, maintain trackers, update spreadsheets and format documents.