Administrator

We are looking for individual who is very organised and

self-sufficient with excellent attention to detail. Administration experience

in a fast-paced environment is essential, with the ability to think on your

feet and demonstrate a pro-active approach to problem solving.

successful applicant will be required to complete the appropriate

pre-employment checks, which may include satisfactory references, DBS clearance

and right to work.

In return we can offer entry into the NHS pension scheme

and a chance to develop your skills

Administrator MultiSite Primary Care Team

Location: Four-site GP practice in and around Keyworth Reports to: Administration Team Leader Contract: Permanent Hours: To be agreed Salary: L3

The Administrator will provide highquality, efficient administrative support across a busy, multisite GP practice. The postholder will work as part of the wider administrative team to ensure smooth patient pathways, accurate recordkeeping and timely processing of clinical and nonclinical tasks. The role requires strong attention to detail, accuracy, and the ability to manage a high-volume workload while maintaining excellent patient service.

This post involves working across four practice sites, with flexibility required to support operational needs.

Process new patient registrations and deductions following practice protocol.

Ensure Lloyd George notes are correctly coded and scanned to the patient record.

Manage GP2GP transfers, ensuring smooth migration of electronic patient records.

Handle requests for online access, verifying identity and setting appropriate access levels.

Manage Subject Access Requests (SARs) in line with statutory requirements and practice policy.

Ensure compliance with GDPR, confidentiality standards and clinical governance frameworks.

Prepare referrals according to Primary Care Pathways and GP instruction.

Type coroners reports and other dictated material from GPs.

Process claims for minor operations, coil fittings, implants and other enhanced services.

Support the administration of shared care arrangements, including ADHD sharedcare protocols.

Carry out administrative duties linked to clinical trials under the direction of the Lead Partner.

Manage private work requests including creation of invoices, payment processing, and ensuring GPs receive relevant documentation for action.

Ensure accurate administrative support for any insurance reports, medical reports, or private letters.

Work flexibly across all four practice sites when required.

Collaborate with clinical and administrative colleagues to ensure smooth patient journeys.

Follow agreed protocols and escalate concerns where appropriate.

Weeks 14: Supported training focused on scanning, filing, and core administrative tasks.

Months 36: Gradual development of full administrative competencies across all responsibility areas.

Ongoing training in clinical systems (SystmOne), governance requirements and practice procedures.

Opportunities for additional training in clinical pathways, business administration and enhanced services.

Health Group is a large GMS practice caring for approximately 28,000 patients

across Rushcliffe, South Nottinghamshire.

The practice

was formed in April 2020 following the merger of East Leake Medical Group and

Keyworth Medical Practice, both of which have previously been rated Outstanding

by the CQC.

The successful candidate will need to have a flexible

approach and be able to work at any of the 4 sites, so access to transport is

essential for this role.

Right

to Work

note that Village Health Group is unable to offer employee sponsorship for this

position. Applicants must have the appropriate right to work in the UK

If you are interested

in this opportunity and would like an informal discussion about the available

roles, please feel free to contact Village Health Group HR.

nnicb-nn.vhg.hr@nhs.net

Rate of pay: £13.20

Application Closing Date: 12th November

Interviews: w/c 23rd

Personal Attributes

Essential: - Reliable, approachable, able to work independently and as part of a team

Desirable: - Ability to travel across multiple practice sites

Clinical Admin Knowledge

Essential: - Understanding of confidentiality, accuracy, and data handling

Desirable: - Knowledge of clinical coding (Read/SNOMED), recalls, referrals

Communication Skills

Essential: - Excellent verbal and written communication skills

Desirable: - Experience liaising with clinicians and external agencies

Qualifications

Essential: - Good level of Maths and English (GCSE or equivalent)

Desirable: - NVQ Level 2/3 in Business Administration or equivalent

Organisation & Accuracy

Essential: - Strong attention to detail; ability to manage multiple tasks

Desirable: - Experience working with clinical correspondence

Experience

Essential: - Experience in administration or customer-facing roles

Desirable: - Previous experience in Primary Care or NHS setting

IT Skills

Essential: - Confident IT user; accurate keyboard skills

Desirable: - Experience using SystmOne