Administrator and Personal Assistant
Taurus Healthcare Limited
Hereford, HR4 0DGView on map(opens Google Maps in a new tab)
Salary
£24,507 to £27,849
Contract
Fixed-Term
Hours
Not specified
Closing date
4 October 2026
3 days leftJob description
This is a re-advertisement. As the role requirements remain unchanged, previous applicants should only reapply if they can demonstrate additional rele...
We will consider applications from who those who do not have
direct primary care experience, if they reflect strongly against the other
criterias listed.
Management Team and Educators in the Training hub team with administrative
functions to include minute taking, responding to email/telephone queries,
data collation etc.
Supporting,
co-ordinating and arranging a variety of events such as schools and colleges
careers days, educational events and award events.
Developing own ideas,
either leading, with support or as part of a team.
Giving administrative
support to educators with CPD accreditation, course development etc.
Leading on updates to
the website, newsletters and other comms.
for a variety of reporting metrics for NHSE/ICB and other commissioning
bodies. In particular around workforce metrics.
Ensure the effective
deployment of the senior teams time (including diary management,
correspondence, arranging meetings and events, assembling agendas and meeting
papers and other core tasks).
Liaising with a wide
range of internal and external stakeholders.
- Supporting the Senior Management Team and Educators in the Training hub team with administrative functions to include minute taking, training hub telephone queries, data collation etc.
- Ensure the effective deployment of the senior teams time (including diary management, correspondence, arranging meetings and events, assembling agendas and meeting papers, minute taking and other core tasks).
- Support Data collection for a variety of reporting metrics for HEE, NHSE/I and other commissioning bodies. In particular around workforce metrics.
- Supporting, co-ordinating and arranging a variety of events such as schools and colleges careers days, educational events and award events.
- Liaising with a wide range of staff both inside and external to the business.
Internal
Training Hub staff core team and educators
Business and Project Development Manager
IT team
Business Intelligence team
Finance team
Quality team
Director of Nursing and Quality
Communications team
HR team
General Practice
Primary care partners such as PCNs and other federations
ICB
Universities in particular Worcestershire, Wolverhampton and Birmingham City
Training providers
Communications teams in partner organisations
Commissioners at HEE, NHSE/I and other commissioning bodies
The main responsibilities are set out below.
- Provide a full range of Personal Assistant and administration duties, including the taking of dictation and minutes, typing of correspondence and preparation and distribution of reports and other documents. To produce accurate work to a high level of presentation whilst working to tight timescales and deadlines.
- Following meetings to ensure that any follow-up action is identified, logged and proactively taken forward, prompting colleagues about action needed, as necessary.
- Handle sensitive queries in writing, by telephone or in person from colleagues, partner organisations, education providers and commissioners in an effective, sensitive manner as a representative of the Training Hub and Taurus Healthcare, to reflect a positive image. To be aware of sensitivities and reflect and interpret these accordingly wherever appropriate.
Support the senior team with data collation for workforce metrics and project/program data.
Use own initiative to determine what help can be provided to the senior team, to support and assist and act accordingly.
To assist in the production of documents, charts, tables, etc., by use of Microsoft IT Packages, e.g. Word, Excel, PowerPoint and use Outlook to disseminate certain information/documents by Email.
Provide project/program administrative support for senior team.
Provide project/program administrative support for educators as delegated by the senior team.
Support the training hub team members with any other administrative tasks as required such as correspondence, reports and presentations.
Support with planning, co-ordinating and facilitating meetings.
Management of electronic diaries. In particular PA function for the Chief Training hub Officer. Manage the diary in a constructive and supportive way and prepare appointment schedules. Re-schedule appointments in response to changing demands. Arrange conferences and time outs which may include production of draft agendas, arranging speakers and equipment, ensuring any relevant deadlines are factored in.
Carry out research on behalf of the senior team through use of the internet and other media in respect of varying issues.
- Use the information technology available to communicate effectively within the organisation and to deliver a high standard of performance within the role. Including the day to day updating of website materials and request to IT support services where required.
Ability to work flexibly providing cover to ensure that workload pressures and absences due to annual leave and sickness are dealt with appropriately.
To actively participate in any developmental work.
- A full Job Description & Person Specification is attached to this advert*
Taurus Healthcare was established in 2012, as the provider arm of the GP Federation serving 185,000 patients in Herefordshire. Founded and owned by the partners of the entire Herefordshire Primary Care community, Taurus is focused on providing excellent out of hospital services for patients. Our ethos is to provide high quality and cost-effective health outcomes that are delivered as close as possible to the patients home, whilst ensuring that patients who do require in hospital services are seen as quickly and effectively as possible.
At Taurus Healthcare we strive to create a diverse, inclusive workplace, and welcome applications from candidates from all backgrounds including those from Military Veterans and family members of serving personnel.
Taurus Healthcare offer many employee benefits, such as:
- Access to a generous NHS pension scheme with 23.78% employer contribution.
- 33 to 38 days annual leave entitlement, including bank holidays, depending on service (pro rata for part-time staff).
- Access to an extensive Employee Benefits Programme (Vivup) offering:
- 24/7 access to counselling services
- Salary sacrifice scheme for cars and bikes
- Access to a wide range of discounts from national retailers
- Access to the Blue Light extensive discount scheme.
Due to current licence limitations, visa sponsorship is not available for this position. Applicants must already hold the right to work in the UK.
Skills
Essential
- Excellent communication skills, writing clearly for a range of audiences.
- Ability to deliver to agreed deadlines.
- Excellent organisational skills.
- Ability to work independently or as part of a team.
- Competent use of Microsoft Office programmes.
- Has a responsive, solution focused approach to addressing issues and barriers.
- Able to build and sustain good working relationships.
- Ability to utilise project management template to facilitate delivery, monitoring and reporting.
- Good level of accuracy and attention to detail.
Desirable: - Ability to learn new systems quickly.; - Ability to utilise project management template to facilitate delivery, monitoring and reporting.
Experience
Essential
- Experience of Primary Care
- Experience of working collaboratively with internal and external partners
- Experience of working as a PA Support role, including the management of busy diaries.
- Awareness of Health Education England and NHS England
- A good understanding of Confidentiality and Data Protection Act and GDPR
- Experience in producing correspondence, reports and presentations.
- Experience in accurate minute taking/transcribing.
- Experience in planning, co-ordinating and facilitating meetings.
- Experience in management of electronic diaries.
Desirable: - Experience of updating web based content as a day to day maintenance non specialist level.
Other Job Requirements
Essential
- Ability to travel around Herefordshire and Worcestershire as required, and further, as necessary.
- Clean driving licence and access to car to travel to meetings.
Personal Qualities & Attributes
Essential: - Can work as a team player.; - Is open and honest and acts with integrity.; - A good understanding of equality and valuing diversity principles.
Qualifications
Essential
- Evidence of ongoing professional development.
- NVQ Level 2 Business Administration.
- GCSE English or equivalent level.
- GCSE Mathematics or equivalent level.
Desirable: - Educated to A Level, or equivalent.
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
21 September 2026
Last checked
23 September 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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