Administration Assistant

To provide an efficient word processing service for reports, letters, memos, course training materials and discharge letters ensuring all documents produced are to a high standard

To provide administrative support to assist the team to manage their work load through the coordination and management of diary and appointment systems

To work with the Administration Team Lead to develop, maintain and continually improve the team database for the accurate recording of patient data and information in the preparation of statistical returns and provision of information

To maintain the team filing system of treatment records by scanning documents onto the patient record.

To establish and maintain office and information retrieval systems for the service ensuring information is readily accessible

To deal with telephone enquiries from a range of patients, schools and external organisations ensuring messages are accurately relayed where appropriate

To contribute to the smooth delivery of the Community Paediatric Therapy Service at Regent Point through provision of appropriate administrative support to the team. To communicate with patients and relatives regarding appointments at the request of clinical staff and provide cover for the Administration Team Lead as required

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit: Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

Qualifications & Education

Desirable: - ECDL or equivalent

Knowledge & Experience

Essential: - Previous administrative/secretarial environment; - In-depth knowledge of Microsoft Office computer software packages (including databases and spreadsheets)

Skills & Abilities