Accounts Assistant

• Maintain accurate and up-to-date financial records for WSP and WSN.
• Process invoices, receipts, and expense claims.
• Enter transactions into the accounting system and ensure correct coding.
• Carry out bank reconciliations and ensure the cash book is accurate and up to date.
• Assist the Financial Controller with the preparation of monthly accounts.

• Prepare payment runs for approval, ensuring suppliers are paid accurately and on time.
• Set up electronic bank payments in line with authorisation procedures.
• Manage petty cash and reconcile as required.
• Monitor and reconcile incoming payments, including NHS income streams.

• Collate and process monthly payroll information for submission to payroll providers (e.g., timesheets, overtime, absence, new starters, leavers).
• Maintain accurate employee pay records.
• Liaise with the Business Manager, People Team Manager and Practice Managers to ensure payroll information is correct and deadlines are met.
• Support the Financial Controller in reviewing payroll outputs.

• Prepare and submit claims for enhanced services (DES/LES) and PCN activity.
• Track claim deadlines and ensure income is maximised.
• Maintain records of claim submissions and reconcile income received.
• Liaise with operational teams to collect required data for claims.

• Support financial administration of the PCN including ARRS workforce costs, PCN claims, and expenditure tracking.
• Record PCN income and expenditure accurately.

• Provide administrative and analytical support to the Financial Controller as needed.
• Assist with preparation for external accountants, auditors, and year-end processes.
• Follow financial controls and procedures at all times.
• Identify discrepancies or issues and escalate promptly.

• Maintain organised digital and paper records in line with data protection requirements.
• Handle sensitive financial and personal information confidentially.
• Contribute to continuous improvement of financial processes.
• Support ad-hoc finance tasks as requested.

Essential

• Strong numerical accuracy and attention to detail
• Ability to work to deadlines and manage workload independently
• Good communication skills and ability to work closely within a small finance team

Essential

• Bookkeeping or finance administration experience
• Experience with accounting software (e.g., Xero, Sage, QuickBooks)
• Competent in Excel and basic financial spreadsheets

Desirable

• Experience in NHS finance, General Practice, or PCN administration
• Experience with NHS claims (DES/LES/PCN etc)
• Experience with Xero accounting software
• Understanding of payroll processes

Essential

• Reliable, organised, and methodical
• High integrity when handling confidential information
• Proactive with a willingness to learn
• Team player, supportive, and professional
• Comfortable working in a busy administrative environment