Ward Administrator

.Job overviewa) To provide a full range of administrative duties that supports the Ward Manager/ Matron in the care delivery within the intermediate care unitsb) To possess a comprehensive understanding of service objectives and support the team in carrying out their clerical duties effectivelyc) To use effective administrative and personal skills to a group of intermediate care units ensuring that administrative systems and process are in place

Main tasksa) To provide administration and clerical support on the units ensuring that an efficient communications systems are adhered tob) Provides solutions for routine queries/concerns about services and deciding what to refer to senior staffc) To provide essential cover for other administrative staff as requested by the ward managerd) Able to demonstrate good interpersonal skills and communication skills working effectively as part of a team within a healthcare environment with patients,visitors, relatives as well as medical, nursing and therapy staffe) Use of initiative and ability to prioritise own workf) Arrange team meetings as requested by colleagues across a designated groupof ICUsg) To be the point of contact as SystmOne champion to disseminate new functions within the system and ensure all staff are made aware of any changesh) Support the Ward Manager in the recruitment and retention of new staff and associated processes used by the Trust e.g. NHS Jobs / TRACi) Assist the Ward Manager is reviewing office / administrative proceduresj) To liaise with senior nursing staff regarding forthcoming staffing requirements for Bank and or Agency staff and to assist with booking and recording appropriate coverk) To place orders in line with set protocols, checking deliveries and ensuring they are correctl) Under the direction of the Ward manager provide support to update Healthroster as requiredm) Places orders for clinical supplies as directed by the Ward Manager or Matronn) Ensures requisitions and invoices are checked and approved by an appropriate managero) Maintains accurate computer records and information on the relevant systemsp) To participate with in-service training as identified through PDRMain responsibilitiesa) Assists the Ward Manager / Matron with any review of office oradministrative procedures by inviting and collating feedback from clinicaland administrative colleaguesb) Contributes own ideas and suggestions for service improvementsc) To assist collate and maintain various staff databases as directed by their line managerd) To assist with new staff induction, ordering uniforms and otheradministrative functions required for new staff memberse) Support senior nursing staff in the production of management information including both personal and activity reports

We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.

Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.

Why work for us?o Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo Varied environments: community hospitals, patients' homes, and bases across Sussexo Flexible working options: part-time, flexi-time, annualised hours, and flexi-retiremento Excellent training, development, and research opportunitieso Cost-effective workplace nurseries in Crawley, Hove, and Brightono Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networkso Level 3 Disability Confident Leader and Veteran Aware Trusto Beautiful Sussex location near the South Downs and coast

Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.

We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.

This post may close early if sufficient applications are received.

Qualifications and/or Professional Registration

Essential: - Good standard of general education or ability to demonstrate report writing and numeracy; - NVQ Level 3 or equivalent qualification and or experience

Experience

Essential: - Experience of a health care or customer focused environment

Desirable: - Have experience with using SystmOne electronic patient record system; - have experience with HealthRoster or other e-rostering system

Skills and Knowledge