Team Administrator
Sussex Community NHS Foundation Trust
Horsham, RH12 2DRView on map(opens Google Maps in a new tab)
Salary
£25,760 to £27,476
Contract
Secondment
Hours
Not specified
Closing date
13 September 2026
6 days leftJob description
The Community Therapy Team - North provides clinical interventions by a team of Physiotherapists and Occupational Therapists alongside therapy support...
a) To support the team in the day to day running, tasks include ordering PPE and consumables, recording data regarding the caseload and answering the phone
b) Word processing of reports and letters, including amending and tidying documents prepared by others, drafting routine correspondence for approval by the team members and taking formal minutes of meetings as required, using software packages as appropriate, e.g. Word, Excel and PowerPoint.
c) Maintain and update IT and Maintenance data bases with any Team issues.
d) Keeping office systems up to date (e.g. bring forward), devising and maintaining efficient filing, clerical and office systems, and providing general support within the team.
e) Helping with meetings organised within the Team and writing up the notes. Attend daily MDT meetings as Admin support.
f) Receive and sort internal and external mail and deal with each appropriately.
a) To order and maintain adequate levels of stationery and equipment as required by the team, authorised by the Lead.
b) To maintain expected standards of office safety and security.
c) Add to SystmOne and discharge when the service has completed the treatment.
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?o Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeingo Varied environments: community hospitals, patients' homes, and bases across Sussexo Flexible working options: part-time, flexi-time, annualised hours, and flexi-retiremento Excellent training, development, and research opportunitieso Accredited Living Wage Employer, we ensure fair pay for all our staffo Cost-effective workplace nurseries in Crawley, Hove, and Brightono Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networkso Level 3 Disability Confident Leader and Veteran Aware Trust
Our values--Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence--guide everything we do.
We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Qualifications
Essential: - General standard of education to GCSE level or equivalent; - NVQ level 2 or equivalent (Health and social care or business administration)
Desirable: - Audio typing
Experience
Essential
- Recent secretarial or administrative experience
- Evidence of consistent pattern of learning from education, training and experience
- Experience of typing and producing documents e.g. letters and reports
Desirable
- Experience of working in a health or social care setting
- Experience of data inputting, databases, spreadsheets
- Experience of ordering supplies and maintaining stock
Other Requirements
Essential
- Flexible approach to working
- An understanding of the principles of equal opportunities in relation to staff and patients
- Willingness to undertake training to develop within the role
Desirable: - Car Driver (valid Driving License for use in the UK), unless under the Equality Act; - Access to a vehicle for work purposes
Skills & Knowledge
Essential
- Able to use time effectively and prioritise work through good organisational skills
- Able to maintain confidentiality and deal with sensitive information
- Able to use recognised IT packages e.g. Microsoft Office including Excel
- Able to use IT systems and keyboard skills including accurate data recording skills
- Able to use strong interpersonal skills and appropriate empathetic and tactful manner
- Able to communicate effectively with customers, carers and health care specialist service and colleagues
- Able to work effectively as individual but also as part of a larger team
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
4 September 2026
Last checked
7 September 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
Explore related