Senior Governance Officer

• Provide high-quality executive support to the Chair
• Ensure the Chair is fully briefed and supported across a demanding and varied agenda
• Coordinate key engagements on behalf of the Chair

• Deliver the Confederations board secretarial functions, including coordinating board and committee meetings, ensuring that work is conducted in accordance with agreed processes and legal timescales, and actions are followed up.
• Assist in the delivery of a clear annual plan for the board and its committees, ensuring effective planning and preparation for board and committee meetings as well as demonstrating an ability to deal with urgent and ad hoc priorities as and when they occur.
• Work with the wider governance team to ensure an effective forward planner and agenda setting process that ensures the meeting cycle reflects organisational needs.
• Ensure the Chair of the Board or Committee has a comprehensive brief to support their effective chairing of the meeting
• Attend Board and Committee meetings, record accurate minutes, and track actions to completion.
• Maintain an up-to-date repository of Board and Committee documentation, decisions, and governance records.

• Assist in the management of the Chairs diary, including scheduling, prioritising, and planning meetings.
• Coordinate travel, logistics and event arrangements
• Ensure the chair is appropriately briefed and fully supported to fulfil the role.
• Aid in the handling of incoming and outgoing correspondence on behalf of the Chair, including emails, letters, and other communications, and support the Chair in responding to organisational requests, such as reviewing and signing official documents, approving communications, and preparing responses to enquiries.
• Work closely with the CEO office to promote close collaboration between the Chair and CEO
• Maintain confidentiality and exercise discretion in managing sensitive information.

• Support the wider governance team delivering team objectives around governance, ethics, risk and compliance, as delegated by the Governance and Compliance Manager.
• Ensure the Board complies with statutory, regulatory, and constitutional requirements and uphold high standards of governance

Essential

• Excellent organisational skills, meticulous attention to detail, and ability to manage multiple competing deadlines and demands.
• Demonstrable experience preparing agendas, coordinating meetings, and producing accurate minutes quickly.
• Familiarity with Board cycles, reporting expectations, and governance documentation, with excellent record-keeping and document control capability.
• Demonstrable experience supporting a senior leader, Chair, CEO, or Director; and working collaboratively and proactively across an organisation
• Experience of working in a fast-paced EA and governance environment