Recruitment Coordinator

Demonstrable experience as an HR or

recruitment coordinator.

Experience of managing several

activities or vacancies at the same time while maintaining accuracy and meeting

deadlines.

Experience of providing a responsive

service to managers and candidates and dealing confidently with

routine queries.

practical, responsive HR and recruitment support with a particular focus on

coordinating recruitment and onboarding and supporting the smooth running of

day-to-day HR processes.

The role provides a

responsive and organised service to managers, colleagues and candidates,

ensuring recruitment and HR administration and coordination is completed

accurately, efficiently and consistently.

The postholder will work closely with the Director of People and

Culture and wider colleagues, taking ownership of HR and recruitment

processes and contributing to a culture of continuous improvement across the

People function.

The balance of work will flex according to

demand, with recruitment coordination forming a key part of the role

alongside wider People Services administration and coordination.

Recruitment coordination

recruitment campaigns from approval to appointment, including shortlisting,

interview logistics and candidate invitations, ensuring actions, deadlines

and dependencies are clear and progressed promptly.

Work with

hiring managers to agree practical recruitment timelines, interview

arrangements and candidate communications.

Prepare

and publish vacancy information through agreed recruitment channels,

including NHS Jobs and One Care channels, using approved job descriptions and

advert wording.

Maintain

accurate recruitment records, candidate trackers and recruitment folders so

that managers and People Services have a clear view of progress across live

vacancies.

recruitment activity and proactively follow up actions or issues that may

delay appointments.

Candidate and interview administration

Act as a

professional point of contact for candidates throughout the recruitment

process, responding to routine queries and ensuring timely communication.

Prepare

interview documentation and support the smooth running of interview days,

including right-to-work checks where required.

Communicate

recruitment outcomes and maintain accurate records in line with agreed

processes, escalating non-routine queries to the Director of People and

Culture.

Offers, pre-employment checks and onboarding

Prepare

conditional and confirmed offers, contracts and new-starter documentation in

line with hiring decisions and agreed terms, ensuring records are complete

and stored appropriately.

Progress

pre-employment checks, including identity and right-to-work evidence,

references, occupational health, qualifications and DBS checks where

applicable, escalating delays or concerns appropriately.

Coordinate

practical onboarding with managers and relevant teams, ensuring new starters

have the information, access and arrangements they need to start effectively.

Update

relevant HR records and systems accurately and in a timely way.

day-to-day People Services administration and coordination, prioritised with

the Director of People and Culture, including maintaining employee records,

preparing routine correspondence and supporting cyclical HR processes.

coordination and administrative support for the HR services delivered to One

Cares member practices, working with People Services colleagues to help

ensure queries, records, correspondence and agreed actions are managed

accurately and promptly.

Support

the day-to-day upkeep of the office and facilities and contribute to related

projects where required.

existing templates, checklists and processes consistently, while proactively identifying

practical opportunities to simplify and improve People Services

administration. Work with colleagues to implement agreed improvements and

embed them into day-to-day practice so that processes remain efficient,

consistent and easy to follow.

Handle

employee, candidate and other personal information sensitively and

confidentially, maintaining accurate records and appropriate information

governance.

job description describes the main responsibilities of the role. As a small

organisation, One Care may reasonably ask the postholder to undertake other

duties consistent with the level and purpose of the role.

One Care is the general practice (GP)

federation for Bristol, North Somerset, and South Gloucestershire

(BNSSG) and the representative body for general practice in

our health system. We help our member practices and Primary

Care Networks (PCNs) run strong, sustainable businesses

by providing practical support,

cost-savings and expertise across finance, digital,

operations, business intelligence, human resources (HR) and

communications.

Alongside our support services,

we represent general practice through our membership of

the BNSSG Integrated Care Board (ICB) and our GP

Collaborative Board (GPCB), which provides a forum for general practice

to shape system priorities and influence

decisions. Our 15 Clinical Leads provide leadership to

support integration between general practice, community and acute

services.

also deliver projects and programmes that support

innovation, improve ways of working, or solve challenges

faced by general practice and their patients. As a Community

Interest Company (CIC), we only take on contracts

that benefit general practice and surplus income is

reinvested into member services and helps keep

our subscription fees as low as possible.

Qualifications

Essential: - N/A

Desirable: - N/A

Experience

Desirable: - Experience in using NHS jobs