R&D Office and Reception Administrator

• Handling enquiries and requests from staff members regarding floor, desk, orroom bookings, upcoming meetings, and assisting with the preparation of packs.
• Deputising management of the floor in the absence of the R&D Admin Team leader ensuring the smooth running and addressing any issues that may arise

• Assisting staff members with IT-related issues on the floor, including setting up IT equipment on site, co-ordinating between IT and R&D, logging support calls to IT Services or Essentia services, and updating the tracker accordingly
• Ensuring meeting rooms and audio-visual equipment are properly set up prior to meetings and provide IT support in meetings when needed.
• Trouble shooting all IT/AV related issues within the department

• Arranging internal staff members to attend training courses and raising POs/payment when needed
• Utilising the Trust travel booking system to book hotels and flights for staff members for courses and conferences

• Updating desk and room booking requests and maintaining up-to-date desk and meeting room staff booking accounts
• Liaising with external teams as needed, such as during events or visits that have been booked

• Taking minutes, preparing agendas, setting up meetings
• Booking external meetings and maintaining an updated track

Essential

• Experience in administration business role(s), preferably in either clinical or academic research setting, providing a first-class support servic
• Experience using and setting up IT and AV
• Good diary management including organising, setting up meetings and minute taking.

Desirable

• Relevant experience working in a multi- disciplinary department and busy office environment
• Experience using office procurement systems Oracle or equivalent
• Evidence of an ability to prioritise and meet tight deadlines.

Essential

• Excellent organisational skills and attention to detail including the ability to manage multiple task
• Strong computer and advanced keyboard skills (proficient in use of IT systems and web based applications, including Outlook, Microsoft Word, Excel)
• Good standard of written and oral English Language

Desirable

• An interest and an enthusiastic approach to working in a dynamic and diverse research environment
• The ability to work independently and without direct supervision

Essential

• Good general education (with GCSE English Language & GCSE Maths, or equivalent, at Grade C or above).
• Administration or equivalent experience e.g. experience in administrative roles coupled with substantial previous experience.