Procurement Supply Systems and Data Manager
Milton Keynes University Hospital NHS Foundation Trust
Milton Keynes, MK6 5LDView on map(opens Google Maps in a new tab)
Salary
£49,387 to £56,515
Contract
Permanent
Hours
Not specified
Closing date
10 November 2026
20 days leftJob description
Procurement Supply Systems and Data Manager Department Procurement Band 7 £49,387 - £56,515 Per annum Hours: 37.5 per week, all MKUH roles will be con...
o To lead the management, governance, optimisation and continuous development of procurement, supply chain and inventory management systems, ensuring system integrity, data quality, catalogue governance, user adoption and compliance across the Trust.
o To act as the Trust lead for Inventory Management Systems (IMS), eProcurement system configuration, catalogue management and procurement master data, supporting digital transformation, system development, operational efficiency and supply chain resilience.
o To be responsible for system administration, data governance, access controls, implementation of new functionality, user training, audit compliance and the delivery of robust procurement system infrastructure. The role will support decision-making by ensuring data is accurate, controlled and available, but will not duplicate the Procurement Analyst's lead responsibility for commercial spend analysis, savings analysis or procurement performance interpretation.
Main duties and responsibilities
The post holder will be responsible for the following duties, with emphasis on systems governance, digital transformation, master data control and user adoption.
Lead the governance, administration and continuous improvement of procurement, inventory, catalogue and related supply chain systems.
Develop system roadmaps and improvement plans in partnership with Procurement, Supply Chain, Finance, ICT, Digital and external system providers.
Provide specialist advice and guidance to Procurement, Supply Chain, Finance, ICT, Digital, clinical and operational stakeholders on procurement systems, catalogue governance, IMS processes, master data and system data repositories.
Build and maintain effective relationships with system providers, suppliers and partner organisations to resolve issues, support system improvements and ensure systems meet Trust requirements.
Analyse system performance, data quality issues, catalogue compliance, inventory accuracy, user activity and process effectiveness to identify system improvements and operational efficiencies.
Investigate system failures, data discrepancies, interface issues and reporting defects, identifying root causes and implementing corrective actions.
Plan, coordinate and prioritise system administration, data cleansing, catalogue governance, access control reviews, master data record maintenance, system information asset maintenance, user training and system implementation activity.
Develop implementation plans for IMS and procurement system changes, including data readiness, testing, workflows, training, issue logs, communications and post-go-live support.
Please refer to the Job Description for further details
Milton Keynes University Hospital, in proud partnership with the University of Buckingham, is a University Teaching Hospital committed to advancing patient care through cutting-edge research and education. With a "Good" rating from the CQC and significant investment underway, this is an exciting time to join our team and grow your career.
As a medium sized general hospital, we provide a full range of general medical and surgical services, including a busy Emergency Department, Maternity, and Paediatrics. As the population of our city and surrounding areas continues to grow rapidly, we are expanding and enhancing our facilities to meet rising demand and improve access to care for all our communities.
We are also proud to offer a growing portfolio of specialist services. In January 2025 we opened our state-of-the-art Radiotherapy Centre, bringing advanced cancer treatment closer to home. Our services also include neonatology, specialist surgical care, and a wide range of diagnostics, supported by the new Community Diagnostic Centre at Whitehouse Health Centre. We have just opened the Oak Wards - a new ward block featuring two 24-bed wards.
Further investment is underway, including the recently approved Women and Children's Centre, set to open by 2030.
Visit our website to explore the latest news and opportunities at MKUH - News - Milton Keynes University Hospital -
For further information about Milton Keynes please visit - Visit Milton Keynes
Qualifications and knowledge
Essential
- Educated to degree level or equivalent relevant experience in procurement systems, supply chain systems, data management, digital systems or a related field.
- Specialist knowledge of procurement, inventory, catalogue or eProcurement systems and their application within a complex organisation
- Understanding of procurement governance, Standing Financial Instructions, audit requirements and the importance of compliant purchasing processes.
Desirable: - Knowledge of NHS procurement, supply chain, catalogue or inventory management systems
Experience
Essential
- Experience of maintaining master data, supplier records, product files, catalogue records, user access, approval routes or system reference data
- Experience of identifying system issues, investigating data discrepancies or interface problems and implementing corrective actions.
- Experience of supporting system implementation, testing, user acceptance, rollout, training or post-implementation review activity.
Desirable
- Experience of line management, supervision, coaching or supporting staff development.
- Experience of working in an NHS, public sector or other complex regulated environment.
Skills
Essential
- Advanced digital, data and system skills, including accurate data entry, spreadsheet manipulation, data validation and management of controlled data extracts.
- Ability to develop and maintain system documentation, SOPs, process maps, issue logs, action logs, decision records and audit evidence.
- Ability to identify risks to compliance, ordering, stock visibility, data integrity or operational continuity and escalate appropriately
Personal and people development
Essential
- Ability to act as a subject matter expert for procurement, catalogue, inventory and supply systems, providing advice, guidance, coaching and training to users and colleagues.
- Able to support a network of super users or system champions to improve system adoption and reduce process variation
Communication
Essential
- Excellent written and verbal communication skills, with the ability to explain complex system, data, catalogue and process issues clearly to technical and non-technical audiences.
- Ability to communicate system risks, access control issues, audit concerns and data quality problems clearly and escalate appropriately.
How to apply
Applications are handled entirely by the employer on the original advert. We do not collect CVs, supporting statements or application data.
Provenance
Source
NHS Jobs
First seen
21 October 2026
Last checked
21 October 2026
Salary, closing date and description are taken from the employer's advert. The original advert always takes precedence.
About the employer
NHS organisation
This listing was structured from NHS Jobs. Vacancy details and the application process remain the responsibility of the original source.
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