Operations & Finance Assistant

• Support financial monitoring and reporting, including updating Income & Expenditure and P&L information.
• Coordinate clinical and non-clinical purchasing and procurement, ensuring value for money and appropriate authorisation.
• Assist with the purchase ledger, including, invoices, supporting documentation, and payment preparation.
• Prepare and monitor practice claims and income, following up payments and resolving discrepancies.
• Coordinate clinical stock checks, monitoring stock levels, expiry dates and replenishment.
• Provide day-to-day operational support across practice sites, including facilities, suppliers, systems, and administration.
• Identify and support process improvements to improve efficiency, consistency, and value for money.
• Support the maintenance and review of the Practice Business Continuity Plan.
• Assist with CQC requirements and quality improvement work, including maintaining evidence and tracking actions.
• Maintain accurate, confidential, and well-organised financial, operational, and procurement records.
• Work collaboratively with clinical and non-clinical teams, responding flexibly to changing practice priorities.
• Provide additional support to the Head of Operations & Finance and wider management team as required.

• Generous holiday entitlement
• NHS Pensions Scheme
• Access to variety of NHS discounts
• Employee EAP well-being support
• Employee discounts

Essential

• Excellent communication skills (written, oral, and presenting)
• Forward thinking and able to work autonomously
• Proactive process improvement
• Skilled in Microsoft Office software
• Effective time management (planning and organising)

Essential

• Polite and confident
• Flexible and cooperative
• Excellent interpersonal skills
• Proactive and self-motivated
• Ability to use initiative and judgement
• Practical and solutions-focused
• Ability to work under pressure
• Confident, assertive, and resilient