Medical Equipment Contract Coordinator

• Manage the order-to-invoice process relating to servicing and repairs of medical and laboratory equipment throughout the Trust.
• To liaise with Management Accounts when monitoring the expenditure on the Trust wide equipment budget.
• To follow the Trust's Standing Financial Instructions and other protocols via other NHS agencies

• To manage a portfolio of medical device service and maintenance contracts ensuring that agreements are in place reflecting the Trusts requirements and in accordance with the Trusts Standing Orders and Standing Financial Instructions.
• Review service and maintenance contracts as they become due for renewal
• Check whether the equipment is still in use or due replacement, working with internal /external groups to ensure the medical equipment database is kept up to date.
• Consolidate current contracts
• Make recommendations in consultation with the contract manager, end-users and clinical experts on the appropriate maintenance and servicing requirements.
• Discuss and seek advice from the Medical Equipment Management Service (MEMS) on technical aspects of medical equipment.
• Specify contract maintenance levels.
• Liaise with Procurement to negotiate pricing and to obtain agreement before placing the contracts, to ensure we work in accordance with the Trusts Standing Financial Instructions.
• Source new service and maintenance contractors as required.
• Monitor progress and performance throughout the contract period to ensure an efficient service is being provided and that the contractor fulfils their contractual responsibilities.
• Strive to improve quality, performance and efficiency.
• Ensure equipment servicing is completed according to contract terms and service reports are uploaded to the database.
• Liaise with end users and service providers for contracted equipment repairs, ensuring jobs are logged in a quick and efficient manner and completed.
• The post holder will have knowledge and understanding of medical device contracting underpinned by theory and experience, acquired through degree or equivalent experience or training.

• Keep accurate records relating to the comprehensive database of service contracts to facilitate a contract management programme.
• Identify and inform care groups of equipment requiring contracts and the risks associated with not setting up service contracts.
• Record expenditure and savings on medical devices and ensure that any budget information is made available to senior managers as required.
• Update and manage the contract element of the medical equipment asset register.
• Deal with complex facts or situations which require analysis, interpretation and comparison of a range of options.
• Apply judgement where there is a need to make decisions on complex issues on the contract planning, negotiation and management, taking funding resources in to account
• To analyse trends in equipment performance, implement policies to ensure cost effective ways of dealing with suppliers in order to optimise resources.
• Act on user complaints and queries, investigate and report.
• All work to be carried out adhering to Trust policies and procedures.

Essential

• Relevant degree or extensive knowledge, skills and experience to equivalent level
• Specialist knowledge in Medical equipment acquired through BSc level professional qualifications plus additional training and/or experience to BSc level or equivalent.

Essential

• Working knowledge of Microsoft Office packages.
• Able to compile, analyse and present complex data.
• Ability to work under pressure.
• High level of planning and organisational skills with a flexible and adaptable approach.
• Able to exercise own initiative and able to operate autonomously.
• Well-developed communication and interpersonal skills.
• Able to negotiate issues of a technical and commercial nature.