Maternity Cover Practice Administrator

• Maintain and update practice policies, support audits and compliance, manage meeting logistics, and ensure clinical templates are current.
• Monitor workflow/tasks, contributing to initiatives that enhance patient access and experience.
• Organise and minute internal meetings, including clinical governance, staff briefings and team meetings.
• Organise and maintain placement schedules for students, foundation and Specialty Trainees, ensuring alignment with training requirements and clinical capacity.
• Assist with data extraction for QOF, audits and reporting.
• Monitor stock levels and liaise with suppliers.

• Maintain and update practice policies, support audits and compliance, manage meeting logistics, and ensure clinical templates are current.
• Organise trainee schedules, facilitate inductions, monitor attendance and leave, and support feedback processes.
• Monitor workflow / tasks, contributing to initiatives that enhance patient access and experience.
• Ensure accurate clinical coding and data entry, run and analyse searches for QOF and enhanced services, and support reporting and claims processes in liaison with finance.

• Maintain and update practice policies and procedures.
• Support the Senior Management Team with audits, compliance, and reporting.
• To ensure Clinical system letter and referral form templates are updated as and when required.
• Organise and minute internal meetings, including clinical governance, staff briefings, and team meetings.
• Monitor stock levels and liaise with suppliers
• Maintain training logs and trackers
• Monitor TeamsNet and shared email inboxes
• Monitor and action SystmOne tasks

• Organise and maintain placement schedules for students, Foundation and Specialty Trainees, ensuring alignment with training requirements and clinical capacity.
• Facilitate induction processes for incoming trainees, including access to systems, orientation, and introduction to practice policies and teams.
• Collect feedback from trainees and supervisors and coordinate documentation and timelines.

• Monitor workflow / tasks to improve efficiency.
• Support initiatives to improve patient experience and access.
• Collate Accurx feedback

• Ensure accurate data entry and clinical coding.
• Support the use of clinical systems, SystmOne
• Assist with data extraction for QOF, audits, and reporting.
• Analyse data with regard to ensuring correct Read codes being used. Refine searches and data entry templates/protocols to maximise income from QOF and enhanced services and to ensure patient safety.
• Run searches and complete reports as required:
• Enhanced services (monthly/quarterly/annually) and transferring data to relevant spread sheets and/or uploading to CQRS/Inform/other websites for payment.
• QOF: to track progress and prioritise indicators for maximum return for effort.
• Ad hoc searches on SystmOne for info re specific issues.
• Maintain and run monthly enhanced service searches and report outcomes to relevant leads, to enable maximum claims at quarter end. In liaison with Finance Administrator
• Ensure enhanced service returns are completed and returned to NHS England/ICB in timely manner and payment for same is forthcoming. (Collate smoking cessation return, check and action childhood immunisation reports) In liaison with Finance Administrator
• Support laptop setup

• Maintain continued mandatory and statutory training requirements

• Using personal security systems within the workplace according to practice guidelines
• Management and maintenance of Personal Protective Equipment (PPE) for the practice, Responsible for hand hygiene across the practice
• Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks across clinical and patient process
• Actively identifying, reporting, and correcting health and safety hazards and infection hazards immediately when recognised
• Keeping own work areas and general / patient areas generally clean, sterile, identifying issues and hazards / risks in relation to other work areas within the business, and assuming responsibility in the maintenance of general standards of cleanliness across the business in consultation (where appropriate) with other sector managers

Essential

• Willingness to attend training as deemed necessary
• To adhere to the practice core values and to ensure patients, colleagues and other partners are treated with dignity and respect
• To display compassion and empathy for patients putting them at the centre of their care

Essential

• Experience in a healthcare or administrative setting
• Strong coordination, communication and organisational skills
• Proficient in Microsoft Office
• Proficient in AccuRx and SystmOne clinical systems
• Strong excel/data handling for QOF, CQRS and reporting
• Attention to detail in coding and template management
• Ability to manage multiple tasks and work under pressure
• Advanced communication skills
• Improving operational efficiency