Inventory Materials Management Assistant

• On a routine regular basis, ensure that goods are replenished in all areas as required using both stock inventory management systems and oracle i-proc ordering systems.
• To ensure that stock is maintained at the appropriate level using hand held data capture devices and the putting away of all stock to agreed standards.
• Provide reports, specialist advice to customers and generally act as a focal point for all communication relating to ordered stock.
• Maintain appropriate materials management and stores records on behalf of the customer.
• Ensure that the services expected of the Procurement and Supplies Department are delivered in the most cost effective manner consistent with the agreed service standards.
• Work closely with other members in the Materials Management Team and with the Procurement and Supplies Department colleagues.
• Develop relationships with Trust colleagues.
• Build and maintain strong customer relationships.

• Carry out a full materials management arrangement as appropriate in accordance with established procedures and timescales, ie the moving, handling, distribution, receipting and storage of goods to the relevant stock location.
• To review and maintain optimum stock levels for all products to be materially managed within inventory management system areas which will include both NHSSC stock and non-stock direct from suppliers.
• Generate non-stock orders via iProc and process supplementary ad-hoc orders in a timely and efficient manner. Ensure correct pricing by liaising with the Specialist Inventory Team.
• Undertake the receipt of non-stock deliveries from stores & prior to put away at the designated clinical area, ensure that adequate checks are made and that the delivery is correct in terms of quantity, quality and description.
• To take responsibility for corrective action in stock-out situations ie sourcing an alternative product, liaising with NHSSC suppliers directly, moving stock internally between clinical areas within the inventory managed areas and escalating to the Specialist Inventory Team
• Responsible for maintaining stock levels and rotation of locally held stock as appropriate and ensure stock does not exceed its use by date.
• To regularly (approximately 10 times per day) move NHS Supply Chain roll cages (up to 180kg) and boxes (up to 18kg), within ward/department areas.
• To work in an environment where interruptions will be encountered on a daily basis, eg where wards and departments make requests for urgently required products, which can vary between 1 and 6 different requests per day.

Essential

• 4 passes at GCSE inc Maths & English
• NVQ level 3 in a customer focused discipline

Desirable

• Willingness to undertake appropriate further study
• Health and Safety, COSHH, Risk Assessment, Moving and Handling awareness
• CILT Qualification

Essential

• Good written, verbal and analytical skills
• Effective communication skills
• Ability to deal with customers courteously and effectively within clinical environments
• Good interpersonal skills
• Ability to use telephone in a professional confident manner
• Computer literacy - computer skills (hand-held computer technology, mainframe computer technology, PC packages, TEAMS)
• Ability to lift goods, move trolleys from point of receipt to end user area's i.e. wards or departments within the Trust site all in accordance with manual handling requirements

Desirable

• Knowledge of Medical & Surgical products
• Understanding of logistics and NHS Supply chain
• Trust Standing Financial Instructions
• Local Purchasing
• Understanding of customer requirements pertinent to the healthcare industry
• Understanding of eCommerce

Essential

• Previous experience in a supplies department or retail enviroment
• Working knowledge of the principles of effective stock control (
• Knowledge of the principles of materials management
• Experience of main frame computer stock control systems and orders
• Proficient in the use of IT stock control systems
• Knowledge of barcodes and scanners for data capture

Desirable

• Experience of introducing new systems and processes
• Introduction of value for money savings initiatives