Immunisation Admin Coordinator - Nottinghamshire

The purpose of the Immunisation Admin Coordinator is to provide support and leadership to the Flu Programme and all personnel in their locality, acting as the first port of call for all queries and any issues which need resolving under indirect supervision of the Immunisation Nurse Lead/Operations Manager.

The Immunisation Coordinator will have effective line management for staff within their locality, working closely with and supporting the Clinical Lead/Operations Manager during the Flu Programme.

You will provide direct support to the Immunisation Nurse Lead to ensure that immunisation programmes:

meet the needs of all eligible people;

are provided to the highest levels of quality, safety and efficiency;

meet minimum standards and strive for excellence;

ensure equity of access and uptake.

In collaboration with the Operations Manager you will implement plans to support the delivery of the Immunisation programme. You will be expected to be responsible for a defined locality and act as the key liaison person. This will require you to undertake all clerical and administration duties applicable to the Immunisation Service and work collaboratively with the Nursing Immunisation Team to meet the needs of the service, following policy and procedures.

Operations Manager you will implement plans to deliver the Immunisation

programme;

clerical and administration duties of the immunisation team to ensure a

high standard of service;

recruitment, selection, induction, training and ongoing performance

management of members of the immunisation team;

assist and direct parents and carers in accessing the appropriate

information or guidance they require.

Resolve queries/problems from schools, parents, carers and

associated staff;

and coordinate staff in the locality, make sure staff are supported

appropriately to ensure the locality is effective, providing practical

help in solving day to day issues;

school and staff rotas to ensure capacity and geographical spread across

the locality;

the consent form process: co-ordinate staff for drop-off and collection

from schools, and Triage;

the data entry process following vaccination sessions and the process

for informing GPs and other relevant parties in line with contractual

obligations;

resources and vaccinations within agreed hours and provide weekly updates

on the management of the locality to the Operations Manager and other

relevant parties;

maintenance of the Cold Chain is adhered to throughout the process

within the locality;

Flu Group Meetings, Head Teacher meetings and similar events within the

locality;

of the “surge” capacity when required e.g. catch up campaigns.

and key working relationships

the Immunisation Nurse Lead and Operations Manager to ensure that all

elements of the immunisation programme for which you have responsibility

are properly commissioned in your locality;

and maintain effective lines of communication with the team, delegate

and distribute work and monitor the activities of the team;

closely with and support Immunisation Coordinators in other localities

as appropriate;

the preparation and delivery of immunisation reports to other relevant

stakeholders;

effectively with parents, carers and teachers, recognising the needs for

alternative methods of communication;

represent IntraHealth in a manner befitting the image of the

organisation.

the Immunisation Programme at a local level and provide leadership and

support to achieve high uptake rates;

and adjust staff activities as needed to ensure administrative

responsibilities are met, monitoring quality and throughput of work to

meet deadlines and standards;

locality timesheets, expense and mileage claims;

administration team within the area of responsibility, delegating work

responsibilities;

levels of basic stock are available at all times and take responsibility

for ordering vaccinations and any other stock needed for vaccination

sessions;

relationships with all relevant stakeholders to ensure seamless

programme delivery;

resources effectively to reduce waste and promote cost efficiency;

analysis of information on the consents and immunisation uptake in the

locality is current and accurate;

identify inequalities in immunisation programme uptake within the

locality, and work with the Operations Manager to develop and implement

plans to reduce inequalities and ensure that the population have access

to high quality immunisation programmes.

activities undertaken with schools, parents and children in an accurate

and timely fashion using manual or computer systems as appropriate;

Immunisations to ensure accurate retrieval of information for monitoring

and auditing processes;

relating to children, parents and staff;

information;

and risk;

accountability for own actions, either directly or under supervision;

by reflecting on own and team activities and making suggestions on ways

to improve and enhance the team’s performance;

agencies to meet the needs of the service;

the personal security systems within the workplace;

cold chain;

vaccinations including safe storage, rotation and disposal of vaccines,

and drugs within area of responsibility;

procedures, and statutory local guidance and referral criteria;

procedures within the workplace, including fire procedures, maintaining

documentation, monitoring and maintaining of equipment and furniture

within the area of responsibility;

microbiological and chemical hazards within the working environment

according to the Control of Substances Hazardous to Health.

Other duties

tasks e.g. dealing with items of correspondence, telephone messages,

enquiries and filing;

members as required;

needs of the business;

mandatory training requirements and maintain training record;

requirements for data protection.

the office and management of deliveries and supplies to support

contracts. Some manual handling may be required, in line with our

Moving and Handling policy. Mandatory training on Manual Handling

is required.

IntraHealth is one of the

UKs leading provider of NHS Primary and Community Care services. We serve a

range of patients across our three divisions of Primary Care (general practice),

Pharmacy and Clinical Services which includes anticoagulation monitoring,

patient medication reviews and childhood immunisation programmes.

We also provide management

and clinical support to other GP practices and NHS bodies. We are a

well-established organisation having provided NHS services since the company

was founded in 1999. Our team is made up of GPs, Advanced Nurse Practitioners

(ANPs), nurses, pharmacists, Health Care Assistants (HCAs) and local

administration teams supported by a centralised back office function; providing

finance, HR, administration and data analysis support.

We operate NHS services

across the North East, North West and Yorkshire.

Qualifications

Essential: - Good level of general education or experience; - Equivalent to 5 GCSEs at Grade C or above (including Maths and English)

Experience

Attitudes

Skills and Abilities