Health Records Officer

The post holder

will be responsible for maintaining and managing paper health records. Ensuring accurate documentation through the

recording and tracking of records on a database, scanning onto the current

patient administration system platform when required. Developing efficient processes in alignment

with the current patient administration system implementation, including the

recording/management of notes stored offsite.

This position

requires effective communication skills as you will be liaising with Health

Record Administrators, DSU Administrators, Medical Secretaries & Senior

staff when required.

Organise and manage physical health records with accuracy.

Ensure confidentiality and compliance with privacy regulations in handling paper health records.

Scanning of Patient Records onto Patient Administration System (PAS):

Perform scanning of patient records onto the PAS platform when required.

Verify and cross-check scanned records for accuracy.

Recording and Keeping Track of Records on a Database:

Input and maintain accurate data on the designated database.

Regularly update and review database entries to ensure completeness and correctness.

Develop Processes in Line with the current Patient administration system Implementation (PAS):

Collaborate with relevant stakeholders to establish and optimise processes aligned with current PAS system.

Identify areas for improvement and implement changes to enhance efficiency.

Liaising with Health Record Administrators, DSU Administrators & Medical Secretaries:

Foster effective communication and collaboration with Health Record Administrators, DSU Administrators, Medical secretaries.

Address queries and provide support in the integration of health records systems.

Collating Notes for Clinics and Surgery

Collect and organise patient notes for clinics and surgery, ensuring accessibility for healthcare professionals.

Collaborate with clinical staff to meet specific documentation needs.

Assist in general administration tasks as required.

Maintain a well-organised and efficient work environment.

Please refer to the attached job

description for comprehensive information regarding the responsibilities,

qualifications, and expectations associated with the position.

Tetbury Hospital is an independent healthcare provider in

the heart of the Cotswolds providing an established day surgery service to

patients who choose to have their NHS surgery.

The hospital is

highly regarded by our visiting consulting body who provide a wide range of

specialities including ophthalmic, general and gynaecological surgery.

The primary focus of

the hospital is the NHS services we provide across our outpatients, day surgery

and minor injury and illness unit. In

addition to our NHS funded services, we offer private health care to insured or

self-pay patients.

Tetbury Hospital Is a respected partner in the

Gloucestershire health and care system and valued by staff and patients for the

high quality, personalised care that we are proud to offer.

Tetbury Hospital Trust is ambitious about the future and is

committed to investing in our workforce to ensure they have the resources and

tools they need to deliver high-quality services.

Tetbury Hospital Trust provides high-quality, safe services

on behalf of the NHS and for private patients.

We are proud of our hardworking and committed people that

work together to put patient care at the heart of everything they do.

As an organisation, we pledge to listen, collaborate, and

value the role that all our people play in achieving our vision to always

deliver exceptional patient care.

If you are as passionate about patient care as we are, we

would love to hear from you.

Communication Skills

Essential: - Articulate with the ability to communicate in English.; - Projects a positive and professional image.

Qualifications

Essential: - Good basic education (English and Maths).; - Keyboard / Computer literate.

Desirable: - Knowledge of PAS, Excel,Word, Choose and Book, MSS.

Experience

Desirable: - Ability to problem solve.; - Motivated, accurate with the ability to multi-task.; - Experience of handling sensitive information.