Fixed Term Clinical Team Administrator

The first point of communication and contact for all employed GP workforce requiring empathy, resolving issues and escalating if required.

Ensuring all team information and Lead teams are up to date and website / Apps reflect team changes

Minuting meetings as required providing administrative support to the Lead GPs as required

Communicating effectively within the clinical teams and across departments such a Payroll, People Team, Rota Team and Operations to ensure the clinical rotas are fully resourced, recording annual leave, overtime and sickness across employed clinical workforce.

Using RotaMaster to record adjustments, leave, sickness and create reports.

Completing Change of Condition forms for the employed GP workforce

Calculating holiday payback and reporting to Payroll and Leads as required

Creation of flexi rota for Clinical Leads

The first point of communication and contact requiring empathy, resolving issues and escalating if required.

Ensuring all team information and Lead teams are up to date and documents reflect team changes

Minuting meetings as required

To conduct meetings with Clinicians

Communicating effectively within the clinical teams and across a wide range of departments to ensure the clinical rotas are fully resourced, recording annual leave, overtime and sickness across employed clinical workforce.

Using RotaMaster to record adjustments, leave, sickness and create reports.

Completing Change of Condition forms for the employed clinical workforce

Calculating holiday payback and reporting to Payroll as required

Rota creation and management for Leads flexi rota

Recruitment Support including interviewing Clinicians, liaising with the new employees and the People Team, including welcoming and organising induction shifts including the Clinical Hub

Creating a shift pattern which ensures the organisational needs are met and it is sent for sign off.

Payroll

Working with Payroll and Rota Team to adjust payroll errors within RotaMaster

Directing and assisting with Pension enquiries

Ensuring that the employed clinical workforce training, statutory and mandatory and yearly reviews are completed in line with workforce obligations.

Creating statutory and mandatory training reports

Supporting the Clinical Admin Team Manager with training non-compliance within the teams

Reporting

Providing administrative support to the Clinical Leads as required. For example, the monthly Quality Report

Work in line with BrisDoc policies and procedures, including confidentiality, information governance, health and safety, equality, diversity and inclusion

Maintain a professional and reliable approach at all times

Undertake any other duties reasonably required within the scope of the role

BrisDoc is a proud provider of NHS Healthcare. We have been delivering 'patient care, by people who care' for over twenty years.

We run an exciting range of Primary Care Services, including an Urgent Care Service, GP Practices, and the Homeless Health Service. This enables BrisDoc to offer excellent healthcare 24 hours a day, 365 days a year to over one million people across Bristol, North Somerset & South Glos.

We're a Social Enterprise and an Employee-Owned Business. This means the decisions we make are for the good of our patients, workforce, and wider community. This involves prioritising the health of our patients, protecting our environment, and improving the social and economic status of our population. Our 'Community Fund' is a staff lead team who work closely with health-based charitable causes, both local and international, to invest time and money in improving the lives of people in disadvantaged communities.

By joining BrisDoc, you will be part of an innovative organisation that prides ourselves on being a fantastic place to work; somewhere that you will feel valued, supported, developed and part of a family. We strive to make sure every member of the team feels proud of the work they do and the service that we offer.

Qualifications and Training

Essential: - Good general level of education, which must include GCSE grade 5 or above (or equivalent) qualifications in English and Maths

Desirable: - Formal training in business administration

Knowledge and Experience

Skills, Abilities and Attributes