Finance & Payroll Co-ordinator

Payroll Coordination- Collate and submit monthly payroll information to the external payroll provider

Primary Care Funding and Reconciliations- Reconcile Primary Care Network funding streams

Bookkeeping and Financial Control- Maintain sales, purchase and general ledgers

Budgets, Forecasting and Financial Performance Reporting

Collaborate with the Business Manager to monitor and update annual service and organisational budgets and rolling forecasts.

Produce concise monthly financial performance reports, highlighting key variances between

actual spend and budgeted targets.

Assist the Business Manager in prepping financial datasets and variance commentary for the

GPHC Board and clinical lead(s).

Track expenditure against specific clinical projects and service contracts to monitor baseline

financial health.

Collate and calculate all monthly payroll data (including core staff hours, variable clinical staff hours, and bank workers) and submit accurate variables to the external payroll provider.

Act as the primary internal contact for employee payroll queries, tax code changes, and pension information.

Review, check, and sign off the monthly payroll draft generated by the external provider before final approval.

Coordinate pension scheme data submissions, ensuring accurate tracking of monthly contributions (including the NHS Pension Scheme and/or workplace alternatives).

Reconcile all healthcare funding streams, including PCN budgets and ARRS (Additional

Roles Reimbursement Scheme) claims.

Work with the Business Manager to align monthly ARRS claims with actual payroll data to

guarantee timely and accurate NHS reimbursements.

Process recharges, and shared resource adjustments as required.

Maintain sales, purchase, and general ledgers efficiently within Sage for Small Business Plus.

Process supplier invoices, clinical expense claims, and practice reimbursements in line with

internal control processes.

Perform regular bank reconciliations, as required and monitor debtor ledgers to maintain smooth cash flow

Execute standard month-end adjustments, including posting journals.

Liaise with the Business Manager to ensure ledger codes are used correctly and efficiently and propose new codes as necessary

Be cognisant of compliance with the CQC 5 key lines of enquiry across all service areas

Working with the Business Manager, ensure all financial processes and policies are regularly reviewed and updated, as required

Participate in the CQC self-assessment and action planning where appropriate and necessary

Support staff through any inspection visits from CQC

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately

In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, member practices, staff and other healthcare workers. All such information from any source is to be regarded as strictly confidential

Information relating to patients, carers, colleagues, other healthcare workers or the business of the organisation may only be divulged to authorised persons in accordance with the policies and procedures relating to confidentiality and the protection of personal and sensitive data

Keep up to date with IG And GDPR legislation

The post-holder will implement and work alongside the Business Manager on the full range of promotion and management of their own and others health, safety and security as defined in the organisations Health & Safety policy and the Infection Control policy and published procedures. This will include (but will not be limited to):

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

The post-holder will participate in any training programme implemented by GP Health Connect Limited as part of this employment, with such training to include:

Commitment to the vision of GP Health Connect and in doing so fully utilise their skills and experience to support the strategic objectives of the organisation; be a role model for the values of GPHC in all activities and interactions

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and or professional development.

Undertaking any identified training and development related to the post identified in annual review

Ensuring knowledge and understanding of and adherence to - all organisation processes and policies

Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work.

Ensuring own actions contribute to the maintenance of a quality service provision

Being responsible for the self-development of skills and competencies through participation in training and development activities and to maintain up to date technical and professional knowledge relevant to the post

Undertaking statutory and mandatory training as well as role specific training deemed appropriate by the organisation

GP Health Connect is a forward-thinking primary care provider organisation committed to delivering high-quality healthcare services and supporting our member practices, patients and communities.

We are seeking a highly organised and detail-oriented Finance & Payroll Co-ordinator to support our financial management, payroll coordination and reporting functions.

This is an excellent opportunity for a finance professional looking for a flexible role where they can make a significant contribution to the financial governance and performance of a growing healthcare organisation.

Knowledge and Skills

Qualifications

Essential: - Good standard of education; - Evidence of continuing professional development

Desirable: - Part-qualified or fully qualified AAT (Level 3 or 4).

Experience