Estates Manager

• Lead the day-to-day operational management of Estates services.
• Ensure the effective delivery of maintenance services across all sites.
• Develop and manage Planned Preventative Maintenance (PPM) programmes.
• Monitor reactive maintenance performance and ensure timely resolution of issues.
• Support the development and implementation of lifecycle replacement and asset management plans.
• Ensure estate infrastructure remains safe, operational and compliant.
• Contribute to business continuity and emergency preparedness arrangements.

• Ensure statutory and mandatory compliance requirements are achieved and maintained.
• Monitor compliance performance and develop action plans to address areas of concern.
• Maintain accurate records and evidence to support internal and external assurance processes.
• Ensure all Estates activities comply with current legislation, NHS standards and organisational policies.
• Support audits, inspections and regulatory visits.
• Contributes to policy development within the service
• Reviews, develops policies for maintenance

• Manage estates contractors and specialist service providers.
• Exchanges maintenance, technical project-related information with specialists, non-specialists; negotiates with contractors, suppliers
• Review and approve Risk Assessments and Method Statements (RAMS).
• Ensure safe systems of work are implemented and monitored.
• Operate and oversee Permit-to-Work systems for high-risk activities.
• Undertake contractor performance reviews and site inspections.
• Ensure contractor compliance with health and safety and organisational requirements.

• Support the implementation of Health and Safety policies and procedures.
• Ensure estates-related risks are identified, assessed and managed effectively.
• Support delivery of actions arising from fire risk assessments.
• Ensure statutory testing and maintenance of fire safety systems is completed.
• Oversee security systems including access control, CCTV and physical security arrangements.
• Support investigations into incidents, accidents and near misses.
• Promote a positive safety culture across all sites.

• Oversee the accommodation utilisation and space planning activities.
• Support service moves, relocations and accommodation reviews.
• Oversee accurate accommodation records and occupation plans.
• Work with managers to ensure effective use of available space.
• Support strategic accommodation and property initiatives.

• Support delivery of the organisation Green Plan
• Promote sustainable working practices throughout Estates and Facilities.
• Monitor energy consumption and environmental performance.
• Identify opportunities for carbon reduction and efficiency savings.
• Support environmental compliance and sustainability initiatives.

• Support the delivery of minor capital schemes and estate improvement projects.
• Assist in the preparation of business cases and project documentation.
• Monitor project delivery against agreed objectives, budgets and timelines.
• Ensure projects comply with statutory and organisational requirements.
• Judgements across wide range of estate issues taking into account legislation, H&S, conflicting demands -- condition of plant and equipment, fault finding

• Manage delegated budgets and expenditure of up to £10,000.
• Authorises payments to contractors, suppliers; holds delegated budget for refurbishment schemes; maintains and repairs trust properties and equipment/ responsible for maintenance of facilities, equipment
• Monitor financial performance and identify opportunities for efficiencies.
• Support procurement activities and contract management processes.
• Ensure value for money is achieved in all estates operations.

• Provide leadership and line management to designated staff.
• Undertake appraisal, supervision and performance management activities.
• Support staff development and succession planning.
• Promote a culture of continuous improvement and high performance.
• Foster positive working relationships across the organisation.

• Comply with all organisational policies and procedures.
• Maintain confidentiality and information governance standards.
• Promote equality, diversity and inclusion.
• Participate in training and continuing professional development.
• Undertake any other duties consistent with the grade and responsibilities of the post.

Essential

• Degree, HNC/HND or equivalent qualification in Estates Management, Building Services, Facilities Management, Engineering or related discipline.
• NEBOSH General Certificate, IOSH Managing Safely or equivalent health and safety qualification.
• Evidence of continuing professional development.

Desirable

• Professional membership of IHEEM, IWFM, IOSH or equivalent.
• Fire Safety qualification.
• Project Management qualification (PRINCE2, APM or equivalent).
• Sustainability or Environmental Management qualification.

Essential

• Experience of operational Estates management.
• Experience of managing Planned Preventative Maintenance (PPM) programmes.
• Experience of managing statutory compliance requirements.
• Experience of contractor and contract management.
• Experience reviewing and approving RAMS.
• Experience of Permit-to-Work systems.
• Experience of managing budgets and resources.
• Experience of staff supervision and line management.
• Experience of health and safety risk management.
• Experience of service improvement and performance management.

Desirable

• NHS or healthcare estates experience.
• Experience of accommodation and space management.
• Experience of fire safety compliance.
• Experience of security management.
• Experience of sustainability or Green Plan initiatives.
• Experience supporting capital projects.

Essential

• SKILLS & KNOWLEDGE
• Planned Preventative Maintenance (PPM) requirements.
• Estates compliance and statutory obligations.
• Health and Safety legislation.
• Risk Assessment and Method Statements (RAMS).
• Permit-to-Work systems.
• Building services and estate infrastructure.
• Contractor management principles.
• Risk management and governance processes.
• Budgetary control and financial management
• Strong leadership and people management skills.
• Excellent communication and influencing abilities.
• Ability to analyse information and make sound decisions.
• Strong organisational and planning skills.
• Ability to manage multiple priorities and deadlines.
• Effective problem-solving skills.
• Report writing and presentation skills.
• Competent IT skills including Microsoft Office applications.
• Ability to build effective working relationships with internal and external stakeholders.
• PERSONAL ATTRIBUTES

Desirable

• SKILLS & KNOWLEDGE
• NHS Premises Assurance Model (PAM).
• HTMs and HBNs.
• NHS Green Plan requirements.
• Carbon reduction and sustainability programmes.
• Fire safety legislation and guidance.
• Experience of CAFM systems.
• Project management skills.
• Data analysis and performance reporting.