Estates, Compliance and Sustainability Officer

The Estates, Compliance and Sustainability Officer provides operational, administrative, and coordination support across Estates, Health and Safety, Sustainability, Emergency Preparedness, Resilience and Response (EPRR), and Business Continuity functions.

The postholder will support the delivery of safe, compliant, sustainable, and efficient estate services by maintaining accurate records, coordinating planned and reactive activities, monitoring compliance requirements, supporting sustainability and Net Zero programmes, and assisting with assurance, audit, and emergency preparedness activities.

The role acts as a key administrative and operational link between internal stakeholders, contractors, and service providers, helping ensure statutory obligations, organisational objectives, and regulatory requirements are met.

All staff are expected to work to Cumbria Health Values:

This

list of duties and responsibilities, which follows, represents the broad

range of tasks which may be required to be undertaken either routinely or

periodically. This list is not exhaustive, and the role may include

additional duties which are not listed here.

Main Duties and Responsibilities

Estates and Facilities Support

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Coordinate planned preventative maintenance

(PPM) programmes and reactive maintenance activities.

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Maintain estates work schedules, records, and

service documentation.

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Liaise with contractors, suppliers, and

internal stakeholders to support the delivery of estates services.

-

Monitor completion of maintenance activities

and ensure supporting documentation is received and recorded.

-

Support asset management processes and

maintain relevant estates databases.

Contractor Management and Administration

-

Maintain contractor records, including

insurance certificates, risk assessments, method statements, permits, and

competency documentation.

-

Support contractor induction and access

arrangements.

-

Monitor contractor compliance requirements and

escalate any gaps or concerns.

-

Maintain records relating to contractor

performance and service delivery.

Compliance and Assurance

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Support the monitoring and administration of

statutory and regulatory compliance requirements across the estate.

-

Maintain compliance registers and associated

evidence repositories.

-

Assist with tracking actions arising from

inspections, audits, and compliance reviews.

-

Produce reports and compliance dashboards for

management review.

-

Support preparation for external inspections

and regulatory assessments.

Health and Safety Support

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Maintain health and safety records, policies,

procedures, and documentation.

-

Assist with incident reporting processes and

the administration of investigations and corrective actions.

-

Coordinate health and safety meetings,

training records, and action logs.

-

Support risk assessment management and

document control processes.

-

Contribute to the promotion of a positive

health and safety culture across the organisation.

Sustainability and Net Zero

-

Collect, validate, and maintain sustainability

performance data, including energy, waste, water, and carbon-related

information.

-

Support the preparation of sustainability

reports and performance submissions.

-

Assist in monitoring progress against

environmental and Net Zero objectives.

-

Coordinate sustainability initiatives,

campaigns, and staff engagement activities.

-

Support the implementation and monitoring of

carbon reduction and environmental improvement projects.

Emergency Preparedness, Resilience and Response (EPRR)

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Provide administrative support for EPRR

programmes and activities.

-

Maintain emergency plans, response

documentation, and contact directories.

-

Support business continuity planning and

document management processes.

-

Assist in coordinating exercises, training

activities, and lessons-learned reviews.

-

Ensure EPRR documentation remains current and

accessible.

Audit, Governance and Reporting

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Support internal and external audit

preparation activities.

-

Collate evidence and documentation required

for assurance reviews.

-

Maintain action trackers and monitor progress

against agreed actions.

-

Assist in the preparation of reports,

performance information, and governance papers.

-

Contribute to continuous improvement

initiatives and compliance assurance processes.

General Responsibilities

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Maintain accurate and up-to-date records in

accordance with organisational policies.

-

Ensure compliance with relevant legislation,

regulations, and organisational procedures.

-

Develop effective working relationships with

colleagues, contractors, and external partners.

-

Participate in training and development

activities as required.

-

Undertake any other duties commensurate with

the grade and responsibilities of the post

Cumbria Health places the patient, their family and their community at the heart of everything we do. We are an award-winning organisation, the first out-of-hours organisation in the country to be rated as outstanding by the Care Quality Commission (CQC).

We provide primary health care services, both in and out of hours, across Cumbria. We are values-driven and place great emphasis on inclusivity and the wellbeing and development of our staff, while striving to provide a consistently high-quality service. Our service is designed to improve health and wellbeing.

Working for CH can offer flexible opportunities in terms of location, hours and working patterns so you can enjoy a great work life balance. In order to provide the best patient care we understand the importance of ensuring staff satisfaction and are consistently trying to ensure we offer our staff a positive working environment whether that be though training or social events.

Listen to your heart. Have the work life balance you'd love.

Knowledge

Other requirements

Qualifications

Knowledge

Personal Circumstances

Skills and Aptitudes