ECS Multidisclinary Team(MDT) Co-ordinator & Administrator

o Support the team of Enfield Proactive & Community Matrons team.

o Assist in monitoring and updating the patients on the Proactive & Community Matron caseload.

o Monitor and maintain the Proactive & Community Matron's mailbox via NHS.net and post for assigned staff/ matron and to action accordingly.

o To ensure all administrative duties about the Proactive Care & Community Matron Team are undertaken, ensuring appropriate records are maintained.

o To be able to provide cover for all services of the ILT as and when required.

o Typing and data entry using general office programs and Trust specific Computer Programs, i.e. RiO.

o To act as a secretary for meetings, organising dairies, taking and distributing minutes, including the coordination of all paperwork required for all meetings promptly, i.e. Agenda.

o Implementing staff rota's and update ERoster as appropriate.

o Responsibility for monitoring and actioning the Proactive Care & Community Matron Team's information data reports on a weekly/monthly/quarterly basis.

Ensuring that patient information is distributed and available at the MDT meetings in line with the agreed process.

Note and track the progress of actions agreed at the case conferences /MDT meetings.

Support the implementation of the case conference/ MDT meeting approach to all GP practices in Enfield.

Develop relationships with Practice Managers, GPs and other MDT members to support the rollout.

Chair the conferences where required and consider how to improve the process to optimise MDT members' involvement .

To ensure all administrative duties about the Multi-Disciplinary Team Meetings (MDT) are undertaken, ensuring appropriate records are maintained

Typing and data entry using general office programs and Trust specific Computer Programs, i.e. RiO.

To take accurate formal minutes, track actions, and ensure documentation is updated accordingly.

Communicate effectively with members of the integrated Locality Team, patients and external organisations using appropriate methods and providing appropriate responses.

To attend each MDT teleconference either in person or virtually and capture the actions agreed.

To liaise with GP practices and the MDT members to ensure the relevant patient data is received and distributed promptly for each case conference by the flow chart .

To advise the GPs and MDT members of the date and time of each MDT meeting, noting attendance.

To advise the GPs and MDT members of the attendees at each MDT meeting

To keep an up-to-date contact list for all members of the MDT.

Help with the introduction and changes to pro-form to ensure all patients are discussed and treated appropriately, and outcomes are recorded and reviewed. Ensuring patients diagnoses, investigations, and management and treatment plans are completed and added to the patients notes.

Ensure there is a clear definition of roles and responsibilities for MDT members.

Where appropriate, ensure there is a room and telephone available in a confidential area if dialling in from various locations is required.

To be responsible for the collation, collection and inputting of the patient activity data required to monitor and quality assure the Enfield Integrated Locality Team Services.

To track the actions on an Excel tracker and follow up with the owners of the actions to track progress.

To maintain a history of the patient information provided to the MDT.

To support the rollout of the risk stratification tool to practices, completing any evaluation and assessment required.

To provide information to finance to verify that individual patient care plans have been created and payments are due.

To assist in the production of reports as required, e.g. tracking case conference outcomes.

To organise any other MDT meetings as required, e.g. review/evaluation meetings.

To escalate any issues to the Chair/Project manager as appropriate

To ensure own actions contribute to the maintenance of a quality service provision.

To be cognisant of IG requirements and provide advice and support to MDT participants to be compliant.

To provide input into the development of the OPAU.

The post will be regularly reviewed, and additional duties may be assigned depending on how the post develops.

Ensure telephones are answered promptly to facilitate efficient communication during office hours.

North Mid is part of North Central London integrated care system - consisting of the NHS and Local authority organisations in Camden, Islington, Barnet, Enfield and Haringey. As with other ICS's, we are working increasingly closely with partners and indeed many of our financial and performance objectives are measured at this system level. Whilst all organisations remain as standalone, statutory bodies we have an ICS infrastructure for making shared decisions and agreeing shared approaches.

We are proud of our staff and want to ensure their training allows them to provide excellent clinical care. We are also a training unit for medical students from UCL and St George's University Grenada, and for nursing and midwifery students from Middlesex and City Universities.

Take a tour of our hospital here.

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